Administrative assistant

Full job description

About the Role…

We are seeking a Preadmissions Assistant who will support our patients prior to their admission to the Hospital. This a pivotal support role which will need some one who is as strong communicator who is highly organised and able to work under pressure.

You will be working as part of our highly respected preadmissions team, with dedicated staff that include a Preadmissions Manager, Bed Coordinator and departmental nursing staff. Liaising with Visiting Specialists, Practice Managers and Personal Assistants, Allied Health professionals and external service providers to deliver high quality clinical care to patients of Burnside Hospital Toorak Gardens.

This is a permanent part-time (0.4FTE) role, with days to be negotiated over a 5 day roster (Monday to Friday) and the ability and willingness to provide leave relief on occasion.

Your work day would include responsibilities such as:

• Processing patient admission and consent forms in a timely manner, verifying any discrepancies with the Visiting Medical Officers’ (VMO) rooms or the patient as necessary.
• Scheduling Preadmission appointments in outlook
• Preparing theatre lists, using information from consent forms, patient admission forms and VMO theatre lists.
• Ensure the integrity, accuracy and confidentiality of patient records, in a manner that conforms to clinic requirements
• Ensures availability of treatment information by updating and retrieving patient records

About you…

You share our values. You want to work as a part of a dynamic team. You have a flexible and proactive approach to work and above all, you embrace and are committed to quality patient care. You are able to work under pressure, constantly reassessing priorities and shift in workload.

Essential skills & competencies:

To be considered for this exciting opportunity we are seeking applications from highly motivated applicants with the following attributes:

• Demonstrated patient-focused approach in service provision
• Recognises, values and promotes diversity and inclusiveness
• Resilient with a positive ‘can do’ attitude
• Flexible and proactive approach to work
• Attention to detail and accuracy is vital to this role
• Ability to work as part of a multidisciplinary team as well as independently
• Experience working in a medical practice (desirable)
• Knowledge of medical terminology would be highly regarded.
• Demonstrates a high level of knowledge of the relevant computerised system and maintains an up-to-date knowledge of the associated software.

For more information please contact Ms Suzanna Day Preadmissions Manager on or email

About us….

An exciting new chapter for Burnside Hospital, culminating in the creation of Burnside Hospital Stepney. The acquisition of a new hospital allows us to expand our operations across two conveniently located sites in the eastern suburbs.

With this strategic move, we effectively double our capabilities, growing from five operating theatres to ten and increasing our bed count from 76 to 125. Most importantly, this expansion enables us to provide even more care to our community.

Burnside Hospital continues to operate as a not-for-profit community hospital, sharing the same patient-first ethos. This means our commitment to putting patients at the forefront of everything we do will continue unabated.

What we offer you...

• Up to $15,900 salary package on range of benefits such as mortgage, rent, or other everyday living expenses.
• Up to $2,650 on meals entertainment, holiday accommodation and venue hire.
• access to novated leasing use pre-tax dollars for a car and expenses
• A healthy work life balance through flexible work options
• Wellbeing program which includes three free physio sessions per year

If you are a motivated person who realises the opportunity this role offers

and are ready to be a part of a team where you can utilise your skills and passion, we want to hear from you!

Application Closes 24 June 2024

Please complete the application process by clicking the 'Apply Now' button, upload your resume along with a one page covering letter (please upload as one document) addressing your current skill level, experience, knowledge and interest in fulfilling this role.

APPLY NOW!