Contracts Administrator

We are seeking a Contracts Administrator for a commercial and residential team in Sydney.

We are on the lookout for a skilled Construction Administrator to join a commercial & residential team in Sydney. You'll initially join to assist on a high end residential apartment block with several commercial units beneath. From there you will move on to other high profile projects across Sydney. With contracts lined up with leading retailers and commercial clients, you'll gain exposure to some of the best projects in this space. Your primary role involves managing estimations and orders while supporting project management team. They have projects across Sydney so some travel will be involved although a vehicle will be provided when site visits are required. This is a hybrid role from home, office & site. This full-time position promises ongoing growth and development within the company. Regular pay reviews take place, every 12 months minimum.


As part of the team, you will report to the Project Manager & Senior PM. Your responsibilities will revolve around collaborating closely with the Senior leaders, Suppliers, and Clients to create accurate and competitive proposals for various projects and items.



Key Responsibilities:

• Provide precise pricing for contracts and variations with a keen eye on margin considerations.
• Coordinate with PM on contract management, material ordering and site logistics.
• Prepare quotes and pricing for variations, ensuring accuracy and competitiveness.
• Negotiate rates and costs with suppliers, subcontractors, and trades.
• Generate comprehensive documentation within set timelines.
• Maintain an in-depth understanding of company offerings and services.
• Create accurate Bill of Quantities
• Uphold excellent customer service standards while liaising with various stakeholders.
• Cultivate and maintain strong trade and supplier relationships.
• Prepare estimates, purchase orders, cost analysis, and ensure timely completion.
• Conduct regular site inspections to align with client requirements and project progress.

• Preferably 2 years+ experience in a similar role
• Strong knowledge of construction practices and building standards.
• Prior experience with estimating software (e.g., Buildsoft, PlanSwift, Buildxact, Buildertrend, Procore, or similar).
• Excellent communication skills, both verbal and written.
• Proficient in construction methodology, interpreting drawings, and specifications.
• Comfortable liaising with contractors, engineers, and cost consultants.
• Organised, with excellent time management skills and ability to meet deadlines.
• Proven ability to build and maintain strong relationships with stakeholders

• Competitive remuneration package with superannuation, bonuses, and annual salary reviews.
• Diverse exposure to residential & commercial projects.
• Supportive leadership team, fostering a caring and collaborative culture.
• Ongoing learning and development opportunities.
• Internal progression pathways available.
• Well-being programs and generous employee benefits.
• Vibrant working environment with an active social club.
• Health & wellness packages, discounts, and exciting competitions.

Absolutely! If you believe this role could be a fit for you, don't hesitate to apply now or email


Even if it doesn't align perfectly with your expectations, we have a team eager to assist you in discovering your next career opportunity.


At Collar® Group, we value diversity and inclusivity. We welcome applicants from all backgrounds, regardless of race, ethnicity, gender, age, sexual orientation, religion, disability, or any other unique characteristic. Our commitment extends to fostering culturally safe workplaces that reflect the diversity of our communities.