Deanery Admin Officer

Deanery Admin Officer

Job no: 0062633
Location: Parkville
Role type: Part-time; Continuing (0.5 FTE 5 days p/w)
Faculty: Medicine, Dentistry and Health Sciences
Department: Office of the Dean
Salary: UOM 5 - $83,159 - $95,518 (Pro rata) p.a. plus 17% super

As required by clause 1.15.9 of the 2024 EA, after seven days of internal advertising, current casual or fixed-term employees of the University will be provided with prior opportunity to apply for and be considered for vacant continuing positions if they meet the following criteria:

• they have been employed by the University over two or more semesters and over two consecutive calendar years,
• they have been employed on a 0.5 FTE or more time fraction, and
• they have the skills, experience, qualifications, and expertise required by the Selection Criteria.

In addition, redeployment candidates will be given a prior opportunity under the Recruitment and Appointment Policy together; this cohort is known as Priority Candidates.

• Provide administrative support to ensure smooth operations of the MDHS Deanery, including diary management, meeting support, and travel arrangements.
• Gain valuable experience in a dynamic executive office environment with opportunities for professional growth and development.
• Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!

About the Role
The Deanery Admin Officer at the MDHS Deanery provides essential administrative support to the Office of the Dean, working closely with the Dean’s Executive Assistant and Chief of Staff to ensure smooth operations. The ideal candidate will be highly organised, capable of managing multiple tasks, and possess strong attention to detail, professionalism, and discretion.

Your responsibilities will include:

• Mailbox management.
• Coordinate and scheduling of the Dean’s meetings.
• Provide administrative support to ensure the Dean’s meeting preparedness.
• Filing and records management
• Reconciliation of Dean’s expenses, creating purchase orders, arranging payment of invoices, etc
• Ensuring a professional culture is maintained via email and all forms of communication.

Who We Are Looking For
The successful candidate will possess excellent interpersonal and communication skills, demonstrating sound judgment, diplomacy, and discretion in providing administrative support to senior staff. They will excel in adapting to changing circumstances, managing competing priorities, and working collaboratively in a team environment, all while maintaining high attention to detail and delivering high-quality work under pressure.

You will also have:

• Tertiary qualifications and/or equivalent mix of relevant experience.
• Excellent attention to detail and ability to deliver work of a high standard, within tight deadlines and under pressure at times
• Experience of use of various databases to support filing and records management, financial management, academic research and human resources.
• Willingness and flexibility to work outside of normal University hours (if required)

For further information regarding responsibilities and requirements, please refer to the attached PD.

This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn’t have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.

Please note: Visa sponsorship is not available for this position . This role requires current valid work rights for Australia.

Your New Team - Faculty of Medicine, Dentistry and Health Sciences

The Faculty of Medicine, Dentistry and Health Sciences is a diverse faculty renowned for its research excellence, teaching, training, and policy leadership across the breadth of medical, biomedical and health science fields.
Led by the Dean, Professor Jane Gunn, the faculty is Australia’s overall leader in clinical, pre-clinical and health sciences, and sits at the heart of a flourishing ecosystem of globally recognised health and biomedical organisations across Victoria. Partnerships are key to our continued success in education, research and enhancing the health and wellbeing of our communities.

What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page!

About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on .

Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

For further information, including our 2023-2027 Indigenous strategy please visit -

Join Us!
If you feel this role is right for you, please apply with the following documents:

• Resume
• Cover Letter outlining your interest and experience

Please note that you are not required to respond to the selection criteria in the Position .

If you have any questions regarding the recruitment process, please feel free to contact Brett Verity via email at hr-careers @unimelb.edu.au , ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

If you have any particular questions regarding the job please follow the details listed on the Position .

Please note that in the event of sourcing a suitable candidate, the closing date for applications may be brought forward, and the job vacancy may be closed. Therefore, we encourage interested individuals to submit their applications promptly.

Job Alert Applicant log in

In your application, please refer to myScience.org and reference  JobID 2894953 .