Development Operations Specialist

The Development Operations Specialist is responsible for the management and reporting of Development’s production, net assets and cost per dollar raised goals and partnering with Finance to assure accuracy and monthly reconciliation. This role will act as liaison to key partner business units to ensure that contributions are recorded correctly, tracked accurately, and applied appropriately to meet donor intent and maximize efficient use of funds. Incumbent will require the ability to build strong relationships across the organization as they work across business units to establish best practice around net asset release procedures, policies, and reporting. The Development Specialist will play a key role in data entry, hygiene and reporting and be the team lead for new team member orientations, onboarding, and process and policy training.

• Financial Oversight and Accountability
  • Partner with Executive Director, Development & Operations on annual and monthly budgeting
  • Serve as expert on budget and expense management
  • Partner with Financial Analyst regarding monthly projections, income statements and development of a streamlined non-GAAP summary report
  • Manage philanthropic fund balances and communications to business unit leaders to encourage net assets released
  • Oversee purchase card usage of Development staff members. Monitor purchases and documentation, reconcile monthly transactions, and reallocate charges if needed.
  • Act as Contract Liaison for the Development team and partner with team members to gather all necessary documentation and refine statement of work for vendors and consultants
  • Maintain a centralized store of information on department vendors and manage purchase orders, invoice payments and subscription lifecycles.
• Data Entry, Reports & Data Integrity
  • Serve as a power user of Salesforce
  • Create prospect records, manage contact information updates, relationship manager assignment and soft credits
  • Partner with Development Officer, Data Operations on data pulls and report creation and distribution
• Serve as administrative lead, coordinate various processes, and project management activities for the Development team.
  • Coordinate hiring process and new employee onboarding to ensure employee engagement and compliance
  • Assist department leaders with communications, coordination of trainings, interview scheduling and other functions as assigned
  • Assist in special projects as assigned by Executive Director, Development & Operations

Required Qualifications:

• Associate's degree in business administration, Finance, or related field or equivalent
• 2+ years of non-profit/finance/bookkeeping related experience
• Experience with Salesforce or similar database and Axiom or similar database, understanding of RM and relational database systems, office technology and best practices
• Demonstrated experience with generation reports and interpreting data
• Experience using Microsoft Office programs including ability to manipulate data using Microsoft Excel
• Demonstrated attention to detail and accuracy
• Ability to meet deadlines in a fast-paced environment

Preferred Qualifications:

• Experience with Generally Accepted Accounting Principles (GAAP) and fund accounting
• Proficient in PowerBi

The Hazelden Betty Ford Foundation is the largest nonprofit addiction recovery organization in the United States. It is also one of the most mission-driven places you will find. The Hazelden Betty Ford Foundation team is passionate about providing hope and ultimately healing. As a living, growing and evolving institution, the Hazelden Betty Ford Foundation is – at our core- a people-powered organization. Hazelden Betty Ford Foundation is comprised of 1600+ employees, seventeen treatment sites and produces $190 million dollars in annual revenue. This exemplary organization serves nearly 25,000 people annually and is committed to provide hope and healing for those experiencing addiction to alcohol and other drugs.

What makes this organization unique is its total ecosystem approach to prevention, education, research, advocacy and treatment. All of the parts of the organization work together to inform, develop and deliver evidence- based practices that help people reclaim their futures and restore their hope.

Being “a best place to work” is a strategic goal of Hazelden Betty Ford Foundation and it’s a goal that every employee plays an active role in helping to achieve. Our culture is a reflection of how encouraged and energized we each feel about contributing our ideas and performing to our greatest ability. Join us and do meaningful work.

We deeply value our employees. Working at Hazelden Betty Ford Foundation includes a comprehensive benefits package, including:

• Competitive Health, Dental and Vision Plans
• Retirement savings plan with employer match
• Paid time-off
• Tuition reimbursement

The Hazelden Betty Ford Foundation is proud to be an equal opportunity and affirmative action employer. We believe that diversity and inclusion among our colleagues is critical to our success as a force of healing and hope for individuals, families and communities affected by addiction to alcohol and other drugs; and we seek to recruit, develop and retain the most talented people from a diverse candidate pool.