Executive assistant

About BDO BDO is a trusted adviser to clients looking for audit, tax and advisory services. As one of the world’s leading audit and accounting organisations, we have clients of all types and sizes across an array of industry sectors. Our values are at the core of who we are and how we work with each other and with our clients. These values are the foundation of what we deliver, IDEAS | PEOPLE | TRUST. This is about delivering ideas and advice that create value; quality-driven people who are motivated by providing exceptional client service; and being trusted to get the job done. Learn more about BDO. About The Team BDO Migration Services is an incorporated immigration legal practice which specialises in all aspects of Australian immigration and nationality law for corporate and private clients. The team consults with publicly listed, private and government organisations spanning multiple industries and countries to ensure that appropriate controls and processes are in place to secure clients strategic and operational objectives. Current opportunity The team is looking to appoint a dedicated and experienced executive assistnat to work closely with the Principal and support the wider team to provide effective and efficient administrative support. What You’ll Be Doing

• Effectively coordinate and manage the diary of the Principals
• Screening and managing all queries to the Migration Services teams including calls, emails and correspondence received
• Assist the team with meeting preparation including booking rooms, catering, tele/video conference facilities and follow-up of any action items
• Coordinate and manage all travel arrangements
• Marketing support - tagging clients, maintaining client lists, bulk mail outs
• Input timesheets and manage expense claims for the Principals
• Maintaining office systems, including data and record management
• Preparation of conflict checks
• Reporting - WIP, productivity, debtors (as required)
• Meet and greet clients, as required
• Provide financial administrative support, including billing as required
• Organising internal and external events
  

What You’ll Need To Succeed We have a high-performance culture which requires a proactive individual who thrives under pressure and enjoys working collaboratively across all levels of the organisation. This role is not for the faint-hearted and will need a highly-organised individual that can anticipate needs. To Ensure Your Success You’ll Need

• Experience working in a legal environment would be highly regarded
• The ability to make decisions at the appropriate level and uses judgement to address issues
• To manage work autonomously, prioritise urgent matters and be proactive in seeking out answers or further advice where required
• To have a strong client service ethic and goes the ‘extra mile’ to commit to excellence, sets and achieves high standards.
• To adapt to changing workloads, deadlines and developments and maintains composure; helping the more junior members of the team to do the same
• To communicate clearly, concisely, and accurately in all verbal and written communications, using appropriate business language.
• To be highly proficient with Microsoft Office suite, particularly Microsoft Word, Excel and PowerPoint
  

What We Will Offer You This is a hybrid role where we offer the flexibility to work in our beautiful Docklands office minimum three days per week (you can pick which days to come into the office however, you also need to be flexible to be in the office when required by the team). BDO offers professional development, collaborative culture, workplace flexibility, global career growth opportunities and an industry-competitive salary package. Some Of The Benefits Our Employees Enjoy Include

• Health & Wellbeing initiatives - We offer a range of health-focused services and benefits to support you to reach your peak potential in all aspects of life.
• Financial - We are committed to providing financial support to enhance your financial security and contribute to your overall wellbeing.
• Career Opportunities - Domestic & International Secondment
• Leave benefits - We understand the importance of achieving a healthy work-life balance, which is why our leave benefits go beyond the ordinary.
• Lifestyle & Community – team bonding & social events, free daily breakfast, ‘dress for your day’
• Learning & Development - we prioritise your personal and professional development, providing access to a diverse range of learning experiences to support your growth journey
  

We are committed to building your technical, advisory, leadership, and management skills, and balance work with promoting health, wellbeing, workplace giving and social activities. At BDO, we want you to enjoy what you do and the community of colleagues and clients you work with. As a firm, we embrace an inclusive culture and value the difference and unique perspective of every individual. We are proud to be named an Inclusive Employer by Diversity Council Australia (DCA). For immediate consideration please click Apply or for further information please contact Maria Aniceto on . IDEAS | PEOPLE | TRUST #BDOCareers