Executive Assistant and Office Manager

An exciting opportunity for a confident, experienced Executive Assistant | Office Manager! Your new company

Industry leaders in structural engineering with a focus to providing quality buildings across numerous sectors, including education, infrastructure, health, aged care, land development, high-end residential and heritage departments. Developed education and expertise allowed our clients to receive quality engineering services, quantity surveying as well as tender development. Nominated to be part of Australia's premier engineering design projects was a proud achievement and contributed to ongoing success and client satisfaction.

Your new role

Your new role will require a "can do" attitude and effective support provided by not only your team, but mainly the managing director.

Executive Assistant duties will include, but will not be limited to:

• Business development support - contacting clients, arranging meetings, events, lunches, etc.
• Full diary management
• Managing client events and marketing sponsorships
• Email management
• General personal assistance

Office Management duties will include, but will not be limited to:

• Ongoing function and operation of the office
• Marketing - effective digital marketing, promotional events, investment to help optimise returns for each of the brands
• Human resources - managing the HR processes and administration to support a positive culture and professional practice

There will also be a financial and accounting side to your role that will include:

• Payment systems and procedures
• Daily bank reconciliation and cash flow
• Accounts payable and accounts receivable
• Payroll and related activities
• Reporting of business performance and all aspects of the business management function

As a bonus, you should have the ability to encourage a positive team culture and provide excellent customer support.

What you'll need to succeed

To succeed in this role, you will require extensive experience as an executive assistant and office manager. You will require adaptability and flexibility to manage situations as they come up and be able to multitask at a fast pace. Experience in marketing, engineering and finance is desired.

• Excellent communication skills (written and verbal)
• Largely work from office
• Tertiary education (preferred)
• Excellent attention to detail
• Strong verbal, numerical and abstract cognitive skills
• Access to car and Australian Driving Licence
• Should live within 20km from the office.

A confidential and effective work ethic is a must with attention to detail to all tasks.

What you'll get in return

The opportunity to advance your career progression in a warm culture and utilise all your experiences and skills to effectively manage and support a knowledgeable managing director and vibrant office. A change to be part of a supportive team and contribute to industry leaders.
What you need to do now

If you are confident in your experience, please click on the 'APPLY NOW' link to send your updated resume to Louise OReilly at Hays. Any queries email Please note, only successful candidates will be contacted.

At Hays, we value diversity and are passionate about placing people in a role where they can flourish and succeed. We actively encourage people from diverse backgrounds to apply