Office Manager and Administration Support

This is a fantastic opportunity for a part time Business Admin with a focus on Office Management and events.

The role is based in South Melbourne and we can offer flexible hours / days for the right candidate.

The core responsibilities are:

Business Administration:

• Support core business meetings and communications
• Support HR activities as needed – ie HRIS management
• Support financial reporting monthly (ie. Uber usage)
• Travel vendor relationship
• Support travel requirements (leveraging current vendors)
• Document formatting with business templates
• Arrange events to take place inside and outside of the workplace

Office Support:

• Engage with landlords for office based requirements (relating to lease) and escalate needed
• Own vendor relationships for all office supplies and support
• Ownership of all office-based activities to keep an office running (leverage site based support)
• Support set up/lay-out of office space for employees (current and new)
• Support contract and price negotiations with office vendors, service providers and office lease
• Support internal IT on office and IT equipment – as needed
• Address employee queries around office management issues
• Occupational Health and Safety – ensuring we have WHS audits completed, and have the right level of WHS, First Aid and Warden representatives.
• We have location based office support in our NSW and QLD offices, but this role will act as the central point of contact.

Fleet Management:

• Track (via register) and manage fleet to ensure they are safe and functional for employees that are using them.
• Own the vendor relationships associated with fleet management
• Manage fuel cards, servicing, maintenance, repairs, licensing etc.

Ad Hoc EA support:

• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
• Prepare internal and external corporate documents required by the Managing Director
• Schedule meetings and appointments (take ownership of Executive diaries)
• Uphold a strict level of confidentiality
• Support board requirements (monthly board meetings and reports)
• Support other C-Suite executives as required

This role has a lot of variety and challenges, but can be easily completed in a part time capacity (circa 25-30 hours a week).

At Spirit, we offer a supportive and flexible environment to support your work/life balance.

We welcome your application.