Operations Coordinator

Since 2000 Bodycare Workplace Solutions have been the market leader in the delivery of occupational health solutions to workforces around Australia and New Zealand. We partner with companies to provide them with tailored onsite injury prevention, OHS consulting services and health assessments.

We are focused on meeting our client's needs by embodying our core values - integrity, innovation, proactivity and communication. Our vision is to create a team who are passionate and committed to keeping employees healthy, safe and injury free in their workplace.

The Role

Based in our Melbourne office, you will be providing support to our National Account Managers. This includes:

• Managing schedules: This includes scheduling meetings, events , and coordinating with other team members or external parties.
• Screening calls and emails: Screen and prioritise incoming calls and emails, handling routine inquiries and forwarding important messages.
• Preparing documents and presentations: You will assist in creating, formatting, and proofreading documents, monthly and complex quarterly reports, presentations, and other materials. As well as sending out regular reports
• Handling administrative tasks: This includes tasks such as filing documents, managing expenses, processing invoices, and maintaining records.
• Conducting research: You may be asked to conduct research on various topics, gather data, and prepare summaries or reports.
• Providing support during meetings: You will attend meetings with the team, take notes, and follow up on action items.
• Provide project assistance: Assisting the team in managing proactive programs by tracking progress, coordinating tasks, and ensuring deadlines are met.
• Providing general support: Provide general administrative support, with a keen eye for detail. Including uploading reimbursements.

The role is diverse, rewarding and challenging and the successful applicant can shape their own development

About You

• Minimum 2 years experience in an administration role
• Wanting career progression in a values driven business
• Flexible, adaptable and open to learn
• Ability to shape and make a new role their own
• High level communication skills and attention to detail
• High level of competence with Microsoft Office
• Ability to manage and prioritise competing demands

Why Bodycare?

• Access to EAP and wellbeing workshops
• Values based business that makes a difference to the people we work with
• Dog friendly, modern office with beautiful indoor and outdoor break-out zones
• Well located for great nearby coffee and lunch spots (Including the South Melbourne market)
• We love to regularly get the team together with unique social activities
• Hybrid WFH opportunity (3 days in office)

If this sounds like your next role - hit apply now or send your application directly to