Project Manager

Advertised Vacancy Number: DOE891235

This is a fixed term, full-time position commencing ASAP up until December 2025 with possible extension.

Professional Benefits

Working for the Department of Education attracts a range of attractive professional and personal benefits including:

• 11 percent employer contributions to superannuation
• More than 20 days of other leave, including sick leave and carers’ leave

The Role and our Branch

We encourage all applicants with diverse professional experiences to apply.

Program Kaartdijin has been established to develop a functionally fit, technologically robust solution to replace the current School Information System (SISClassic) and include additional information capture and reportability. The Program focuses on providing short term solutions as well as a longer-term solution that meets the operational needs of schools and the reporting and management needs of the Department at large. The Program vision is to provide a contemporary administrative and finance solution connecting people, processes and systems for school communities now and into the future.

The new Kaartdijin Solution will replace the SISClassic suite of applications currently used in 800+ schools throughout Western Australia. The Department has contracted TechnologyOne as the provider of the core finance functionalities and Compass Education as the provider of the billing, student administration and school administration functionalities for schools.

The Program values are:

• Integrity in all we do
• Open and transparent communication
• Collaborative approach – Shared goals and objectives
• Commitment and cooperation
• Value all contributions
• Exceptional customer service

Program Kaartdijin is seeking to recruit a highly motivated and enthusiastic Project Manager for the Program Management Office (PMO).

This role will be required to work closely with other Project Managers and Team Leads to ensure timelines and deliverables are being tracked and progressed appropriately. This role will play a key part in tracking against and re-baselining the Program Schedule, reporting on milestones and managing Program Risks.

The successful applicant will be required to analyse student, school and system level data to inform strategic direction and provide options for action. It will be their responsibility to coordinate and support a consistent and rigorous approach to project management and risk assessment for projects of Program Kaartdijin.

Cultural Diversity

The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.

Your written application will be assessed against the following Selection Criteria:

1. Implements and manages strategy

• Translates strategy into operational goals and creates a shared sense of purpose within the business unit.
• Engages others in the strategic direction of the work area, encourages their contributions and communicates expected outcomes.
• Considers the ramifications of a wide range of issues, anticipates priorities and develops long term plans for the work area.
• Understands objective, critical analysis and distils the core issues.

2. Achieves results

• Evaluates performance and identifies critical success factors.
• Establishes clear plans and timeframes for task implementation and outlines specific activities.
• Strives to achieve and encourages others to do the same.
• Monitors progress and identifies risks that may affect outcomes and adjusts plans as required.

3. Builds productive relationships

• Builds and sustain relationships with a network of key people internally and externally.
• Recognises shared agendas and works towards mutually beneficial outcomes.
• Brings people together and encourages input from key stakeholders.

Shortlisted applicants will have their skills and experiences in relation to the remaining selection criteria assessed in the further stages of the recruitment process. Remaining selection criteria can be found on the attached Job Description Form (JDF).

For a full outline of the role responsibilities and selection criteria, please refer to the JDF.

It is recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.

All inquiries are welcomed

Please contact Jan Loftus, Principal Program Director by telephoning or emailing

Application Instructions

All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow all instructions. It is recommended you have relevant documents completed and ready to attach with your online application. Please allow enough time to complete this process as applications must be received prior to the closing date and time.

Your application should include:

• A three (3) page statement addressing the selection criteria listed above, in context of the role and business needs of the branch
• A CV of up to two (2) pages outlining your employment history and professional learning summary relevant to this position
• The contact details for two (2) work related referees who can attest to the claims made in your written application, preferably one being your current line manager.

After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please phone .

If you are having difficulty submitting your online application, please phone for assistance.

Eligibility and Training Requirements

Employees will be required to:

• provide evidence of eligibility to work in Australia for the term of the vacancy
• complete the Department’s induction program within three months of commencement
• complete the Department’s training in Accountable and Ethical Decision-Making within six months of appointment and every three years thereafter.
• complete the Department’s Aboriginal and Torres Strait Islander cultural awareness online course within 3 months of commencement
• complete any training specific to this role required by Departmental policy
• consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit prior to commencement of employment

The Department applies a four (4) day breach period to this selection process.

Applications must be submitted before 4.30pm (WST) on Thursday, 30 May 2024.

Lodgement is system generated. Any submissions at, or after, 4:30pm will not be accepted.

APPLICATIONS MUST BE SUBMITTED ONLINE

PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED

This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be considered for other similar vacancies that occur throughout our division for up to 12 months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.