Reception & Administration Assistant

A St Philip’s Christian College Reception & Administration Assistant is a committed follower of Jesus Christ who has the passion and ability to deliver exceptional educational standards while aligning with and supporting the core values of St Philip’s Christian College, namely:

– Christ first
– Serve one another
– Strive for excellence
– Do what is right
– Build community

St Philip’s Christian Education has been on a journey to be a leading provider of quality schooling within our nation for over four decades, paving the way to an integrated, flexible, student-centred learning spaces that unleash the student’s personal best in all areas of learning as a whole person- intellectually, socially, physically and spiritually.

Job Description
The Reception & Administration Assistant is a committed Christian who will assist with clerical and administrative support in order to facilitate the effective and efficient organisation of the College. This person must have strong interpersonal skills and a hardworking and dedicated attitude. This is a 12 month temporary position 3 days per week at Wyong.

The position will provide administrative support, including but not limited to the following:

– Manage College calendar and liaise with all parties concerned accordingly.
– Function as Receptionist of the College who will greet visitor’s of the College and manage phone calls, mails, deliveries and files.
– Provide general clerical and word processing support by creating letters & documentations and sharing these to parties concerned, as necessary.
– Organise and/or coordinate College events.
– Provide executive and administrative support to the Principal, Business Manager, Executive Assistant and the Head of Campus, as needed.
– Provide support to Teachers in some administrative tasks such as: cross campus admin work, recording student attendance, preparing excursion/camp notes, data recording in the student management system, manage diagnosis paperwork and evidence from internal and external sources, take, share and file minutes of meetings, arrange early release of students, and the like,
– Manage office supplies monitoring, usage and procurement.
– Complete incident reports, as needed.
– Manage assisted transport applications.
– Assist with curriculum and regulatory requirements, as required.
– Act as first aid officer and inform parties concerned accordingly including emergency services in th event of a medical incident.
– Assist with curriculum and regulatory requirements.
– Flag wellbeing concerns with social worker or Head of Campus.
– Participate in prayers with and for staff and students.
– Other tasks that will facilitate efficient day-to-day operations in the College.

Essential Qualities
– Demonstrates adaptability and resilience with an ability to manage work related pressures in a positive and enthusiastic manner.
– High level discretion, confidentiality, honesty and integrity.

Desired Skills and Experience
The following will add great value to your qualifications for this position:

– Well-developed keyboard and computer skills with a demonstrated knowledge of the Microsoft Office suite and some experience with graphic design programs.Qualifications in business administration and / or equivalent experience in an office setting.
– Highly developed time management skills, high level detail and demonstrated ability to meet deadlines and to effectively manage multiple projects including the organisation of events and functions.
– Strong communication, interpersonal and public relations skills to enable professional interaction with a range of people including senior management, staff, students and community members.

WE’LL PARTNER WITH YOU ALONG THE WAY

Our best assets are our passionate, purposeful and highly skilled teachers and staff who actively support the organisation’s goals.

We are committed to keep it that way by partnering with them in their continuous growth and ability to adequately meet challenges and respond to the increasing demands of a rapidly changing world.

Applications close Friday 28th June 2024