Events Coordinator

The Australian Institute of Music (AIM) is seeking an enthusiastic Events Coordinator to join our team on a permanent part-time basis. This role will be responsible for planning, coordinating and evaluating events held at AIM’s Sydney campus.

As Events Coordinator at the Australian Institute of Music, you will be the focal point for planning and managing future and current student, and partner events at our Sydney campus. From liaising with internal teams and external partners, to managing inquiries and budgets, your role ensures every detail is meticulously attended to. With a keen eye for detail, great communication and exceptional problem-solving skills, you’ll ensure all AIM events run smoothly.

Your responsibilities include, but are not limited to:

• Acting as the main point of contact for events among AIM Sydney staff and external clients

• Support the planning and coordination of events, including student Open Days, performances, networking events, talks and seminars

• Preparing run-sheets, conducting pre-event briefings and post-event debriefings

• Conducting venue tours and site inspections for prospective event partners

• Managing costs and tracking against event budgets

• Coordinating with the sound, production and facilities teams to manage the setup and operational requirements for events as needed

• Working closely with appropriate AIM staff to promote events as needed.

• Working collaboratively with external service providers including caterers

• Keeping up to date with pricing of similar venues to ensure AIM offers competitive rates

Experience and Attributes:

• Diploma or equivalent work experience in Event Management

• Working With Children Check, or willingness to obtain

• Experience in event planning, management and delivery

• Experience providing a high level of customer service and client engagement

• Strong administration and organisational skills

• High level of communication skills, including the ability to liaise, consult and negotiate

• Ability to work as a member of a team in the achievement of goals

Desirable:

• First Aid Certificate

• Familiarity with the music and entertainment management industry

About Us

AIM is a place where music comes first and the only private tertiary college in Australia, solely focused on music. For over 50 years we have been devoted exclusively to the pursuit of excellence in music. We offer a range of foundation, undergraduate and postgraduate degrees that specialise in music performance, composition, audio production and entertainment management.

AIM values diversity, equality & inclusion. We encourage people of Aboriginal and Torres Strait Islander descent, the LGBTQI+ community, people with disability, and people from all backgrounds to apply.

To Apply

We are shortlisting applications as they come in, so please apply with your resume and cover letter without delay!

We know that imposter syndrome exists, but please don’t let this stop you from applying. Focus your cover letter on the parts of the role you think you’d bring value to, and tell us about the parts you’re eager to learn. We would love to hear from you!