Executive Assistant for a Legal Service based in Australia

Client Information

The client is an entrepreneur that owns and operates a range of successful businesses in the legal, medical and property development industries. As a result of significant growth and expansion in the last year, they are looking for an executive assistant to assist him and his other colleague with administrative duties.

Job Description

Administrative Support:

· Maintain and manage executive schedules, including meetings and appointments.

· Plan and coordinate travel arrangements and accommodations.

· Manage and prioritize incoming emails, highlighting urgent items.

· Draft, proofread, and refine important documents.

· Communicate with and follow up on suppliers.

· Organize and book travel arrangements.

Communication Management:

· Serve as the primary liaison between the executive team, clients, and partners.

· Facilitate clear and consistent communication across emails, chats, and calls.

· Track and sort through inquiries with meticulous attention to detail.

Task Coordination:

· Ensure tasks and deadlines are managed efficiently.

· Collaborate with team members to ensure project completion.

· Maintain organized documents and filing systems.

Research and Data Management:

· Conduct online research to gather relevant information and trends.

· Organize and analyze data to support strategic decisions.

Technical Proficiency:

· Utilize Google Workspace and Microsoft Office suite proficiently.

· Adapt to and learn new technological tools as required.

Must Haves

· Have a history as an Executive Assistant or similar.
· Be a wizard at organizing and multitasking.
· Your writing and talking skills? Top-notch.
· Know your way around online tools and software.
· Keep secrets safe and handle information with care.
· Ready to start tasks on your own without anyone watching over.
· Amenable to work on shifting schedule

Nice to Haves

Familiarity with legal or professional services and working across multiple businesses

Home Office Requirements

Please only apply for this role if you have the following home office requirements: · Perfectly working headset and webcam
· Stable internet connection of at least 5 Mbps to 15 Mbps
· Up to date computer system with a minimum of Windows 8 or Mac OS X
· Quiet room with no distractions or background noises
· A backup plan if the power goes out or if your internet connection becomes unstable during your shift Only applicants meeting the strict criteria above will be contacted.