General admin support

Job Description

Location: Gippsland | Warracknabeal

Job type: Part time / From 06/05/2024 - 20/12/2024

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 1410724

Selection Criteria

SC1: Use examples to show how you have been able to perform duties specific to your workplace and position.

This could include coordinating and supporting others, building resources and undertaking specific duties relevant to your role.

SC2 Explain how you have worked in a team environment, including being able to work and collaborate with others, adaptability and flexibility in respect to your roles & responsibilities

SC3 Give examples of your ability to communicate well, using high level oral and written communication skills, with all major stakeholders including colleagues, parents, students & external organisations.

SC4 Demonstrate your capacity to reflect a sound work ethic and represent the values, character strengths and vision of the workplace.

SC5 Show your capacity to provide advice and support to management and other staff in respect to the workplace.

SC6 A commitment to professional learning and growth for both self and others in both educational or other settings.

Role

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

• Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
• Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
• Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
• Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.

Responsibilities

• Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
• Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
• Maintain and update office records, enrolment data, diary records, and basic written records
• Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
• Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
• Coordinate the delivery of administrative services within the school
• In consultation with the principal, determine and manage work priorities within the school office
• Develop and implement strategies to ensure effective administration procedures
• Coordinate the implementation of requisitioning, purchasing and issuing procedures
• Manage client reception and office operations
• Liaise with school staff in regard to support requirements
• Coordinate staff timetabling
• Undertakes VASS and/or VET administration support
• Supports the first aid facilities and assists in delivering first aid to students

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

Conditions of Employment

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at

Location Profile

Work hard. Be Kind. Bounce Back. Dream Big.

Rainbow P-12 College is a rural school, located in the northwest of Victoria. The area is a predominantly grain and sheep farming region.

Our purpose is to inspire our students and community to flourish by making a positive difference to every student¿s wellbeing, engagement and achievement. This has been accomplished by promoting and developing strong character, underpinned by a supportive and highly effective, school wide positive behaviour and education for all our students.


Our values are Work Hard, Be Kind, Bounce Back and Dream Big. We encourage strong character in our students, staff and families as typified by: Optimism, Zest, Grit, Social Intelligence, Gratitude, Curiosity and Self-control.

In 2024, the school has 114 students, spread evenly between the junior and senior sections of the school. Our students are from Rainbow and the surrounding districts. The school¿s socio-economic band value is low-medium. There are no ATSI students or students from overseas. 1.8% of students are in out of home care.


The school has 23.2 equivalent fulltime staff comprising of 2 principal class, 8.2 education support staff and 15.0 teaching staff. The school¿s Leadership Team consists of a principal, an assistant principal, one leading teacher and three learning specialists. In 2024 we do not have any ASTI staff at the College.


The school offers a broad curriculum from Foundation to Year 12. Rainbow P-12 College provides specialist classes for such as, Art, Music, Food Technology and Digital Technology for all students from Foundation to Year 6. A range of subjects and elective programs are also provided for students from Years 7 to 10 such as Design and Technology, Languages Around the World, Agriculture, Auslan and Hands on Learning.


The school provides a wide range of senior secondary pathways including the Victorian Certificate of Education (VCE), Victorian Certificate of Applied Learning teach out (VCAL), Vocational Major (VM), Vocational Education and Training (VET), School Based Apprenticeships (SBAs) and Work Placement opportunities.


Rainbow P-12 College is an active member of the Southern Mallee Lakes Cluster and the Little Desert Region.


There are excellent ties with the community. The school provides fortnightly Shake, Rattle and Read Literacy sessions for preschool families. The students have connections with many local community groups through school-related activities such as our Intergenerational program.