Executive Assistant , Energy and Public Works

As the Executive Support Officer, you will:
• Manage and provide high-level executive support and coordinate information and advice to the Deputy Director-General and Business Manager to ensure the effective functioning of the Office of the Deputy Director-General.
• Provide and coordinate quality control for the administration of the Deputy Director-General's meetings, which includes coordination of forward agendas and briefs and follow-up actions that arise from meetings.
• Maintain the Deputy Director-General's diary, including organisation of appointments, accommodation and travel arrangements.
• Organise Deputy Director-General communication and engagement activities (e.g., divisional, executive and leadership team meetings, external stakeholder meetings) including associated documentation, conference room bookings, travel and logistics.
• Coordinate agendas and papers for boards and committees chaired or attended by the Deputy Director-General including pre-approvals, review and comment prior to meetings.
• Assist with the management of corporate card reconciliations, payment of invoices, stationery orders and administrative reports.
• Develop and maintain relationships across the division, the Office of Director-General, departmental offices, within government and with the private sector.
• Contribute to a workplace culture based on values and behaviours which maintain a positive work environment that is safe, healthy, diverse, respectful and inclusive.

Applications to remain current for 12 months.