Legal secretary - property

Intellectual Property Litigation | Melbourne Metropolitan

Closing date: 05/07/2024

DISCOVER more opportunities to DEVELOP your talents and THRIVE in a dynamic legal landscape.

About the role

We have an exciting opportunity for a legal secretary to join K&L Gates on a full-time basis. This role will support our Intellectual Property practice across all aspects of administration. K&L Gates' Intellectual Property practice work in protecting and enforcing patents, trademarks, designs, copyright, and other rights. The practice continues to grow at a significant rate, making it an exciting time to join the team.

The team

Our Intellectual Property team is diverse and dynamic in nature, with a down to earth culture. The team offers a supportive environment where everyone genuinely enjoys working with one another and where there is a high degree of collaboration and autonomy. This is demonstrated in the approachable nature of our partners and the positive relationships they have with their team members.

What does the role involve?

You will work closely alongside other secretaries to manage all aspects of administration, ensuring the practice runs smoothly and supporting the partners and lawyers within the practice. You will also work closely with the team's billing specialist to assist with the monthly billing process and associated tasks.

On any given day you could be:

• Handling confidential information and opening new matters
• Inputting and maintaining client data into client relationship software (Interaction)
• Assisting with client queries
• Managing the team's filing including electronic files
• Diary management
• Supporting the billing specialist with the associated administrative tasks

About you

We value our culture at K&L Gates and are proud of our friendly and respectful reputation. We are looking for likeminded individuals who, in addition to possessing technical excellence, are able to work collaboratively in a team to get things done.

To be successful in this role, you will be a self-starter who works efficiently, uses initiative and has exemplary attention to detail. You are organised, practical and proactive in your approach and thrive on working in a team environment. Being a team player, you take pride in what you do and have a genuine interest in the work performed by the practice.

Strong Microsoft Office skills are essential, as are excellent communication skills. You will be capable using automated billing systems and client relationship management software (Elite 3E and InterAction preferred).

Ideally you will have a minimum of 2 years' experience as a legal secretary or experience in an administration role, having previously managed a high volume billing process.

The extras

K&L Gates promotes equal opportunities for all employees to progress in their careers.

Initiatives include:

• Salary continuance insurance
• Social events – social club and sporting teams
• Volunteering opportunities
• Health and wellbeing programs - including our wellbeing subsidy
• 26 weeks paid parental leave for the primary carer
• Onsite learning and professional development programs

About Us

The firm’s Australian operations provide vast knowledge of the Australian legal marketplace across a wide spectrum of industries. With lawyers located in four established offices in Australia’s leading financial and commercial centres and possessing substantial experience.

At K&L Gates, we foster an inclusive and collaborative environment across our fully integrated global platform that enables us to diligently combine the knowledge and expertise of our people to create teams that provide exceptional client solutions. We marry process with vision, success with dedication, method with passion, and innovation with creativity. The outcome: The K&L Gates Experience.

Located across five continents, we represent a broad array of leading global corporations in every major industry, capital markets participants, and ambitious middle-market and emerging growth companies. We also serve public sector entities, educational institutions, philanthropic organisations, and individuals. Our lawyers counsel clients on their most sophisticated legal challenges in all areas of corporate and regulatory law as well as litigation.

We are leaders in legal issues relating to industries critical to the economies of both the developed and developing worlds—technology, manufacturing, energy, transportation, telecommunications, financial services, and life sciences, among others.

Do you like what you see?

Please apply via our Careers page at

For more information please contact Tania Brierley, Recruitment Consultant at

For more information about K&L Gates please see our website

Referrals from agencies not accepted at this time.

K&L Gates reserve the right to close advertising earlier at our discretion.

K&L Gates is an equal opportunity employer and promotes the safety, wellbeing and inclusion of those with a disability. We welcome applications from people who have an indigenous and/or culturally and linguistically diverse background.

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