Office secretary

Job Description – Office Secretary (Part Time)

About Us:

DeepDish Engineering, located in the heart of Botany. We’re a boutique R&D engineering firm. We partner with our clients to develop their innovations from idea all the way through to manufacture

Job Overview:

As the Office Secretary, your role is crucial to ensuring the smooth and efficient running of our day-to-day operations. You'll be at the heart of our administrative framework, managing tasks, supporting our dedicated team of engineers, and maintaining a supportive environment where our office operates seamlessly. The ideal candidate is organised, detail-oriented, customer-centric and has an interest in R&D and new products.

Responsibilities:

• Manage incoming calls and emails, responding to and delegation of enquiries as necessary
• Assisting in the management of financial transactions, including invoicing, billing, and maintaining accurate records
• Managing purchasing of materials for jobs as directed by engineering team
• Coordinate and manage office repair and maintenance, as required
• Manage procurement of office supplies, kitchen supplies, equipment and assets
• Manage and execute all administrative and bookkeeping tasks
• Act as the primary contact for internal and external communications
• Deliver exceptional customer service to clients, suppliers, and team members
• Ensure smooth day-to-day office operations for optimal efficiency
• Implement and uphold office policies, procedures, and standards to foster a productive work environment
• Provide excellent customer service and communication with clients, vendors, and staff
• Perform other administrative duties as needed

Skills/Qualifications:

• Proven track record in a similar role
• Experience in using computerised accounting systems such as Xero at an intermediate to advanced level is a must.
• High-level proficiency in managerial, bookkeeping, and administrative tasks
• Exceptional written, verbal, and interpersonal communication skills
• Capacity to multitask effectively and meet tight deadlines without compromising detail and accuracy
• Advanced proficiency in Microsoft Office Suite, including Word and Excel
• A willingness to quickly adapt to new software tools as required
• Independent worker with outstanding organisational and time management abilities

Personal Attributes:

• Ready to hit the ground running
• Driven self-starter
• Excellent communication skills coupled with an enthusiastic approach
• Committed to nurturing a positive and supportive office environment
• Exemplary organisational and multitasking capabilities
• Strong managerial and administrative competencies
• Excellent written communication skills
• Outstanding people management skills
• Team player with collaborative approach to work
• Meticulous attention to detail ensuring consistently accurate outputs

Benefits:

• Fast-paced role
• Supportive team culture
• Competitive salary package
• Position available for immediate start
• Flexible hours – will work around school pick up and drop off
• Casual Role

How to apply:

Send your CV to

We will endeavour to reply to your application within 24-48 hours as we are keen to get someone started as soon as possible.

Job Type: Contract

Schedule:

• Day shift

Experience:

• Office management: 3 years (Required)

Work Authorisation:

• Australia (Required)

Work Location: In person