Portfolio Management Office (PMO) Administrator

Requirement

Our Federal Governemnt client has a requirement for a Portfolio Management Office (PMO) administrator to work within the Security PMO of the Security Portfolio Section (SCP). The PMO administrator will work to support projects across the portfolio, offering administrative and secretarial support for the PMO functions. This position will report to the Security PMO Assistant Director.

Duties:

• Scheduling meetings within the PMO and taking minutes during meetings and governance forums;
• Providing governance support to the PMO secretariat, to develop and manage governance papers and agendas;
• Keeping records and handling the documentation that projects produce, and entering the data needed to generate PMO reports;
• Communicating across the office, projects, and project stakeholders with information requests, schedule updates, and reports;
• Provide support to the senior staff in the office while managing competing priorities in line with the goals and objectives of the team;
• Contribute to the preparation of a range of project-related documents for key stakeholders as required, including status updates, reports, budgets, and discussion papers to manage the flow of information;
• Co-ordinating the flow of information between the PMO and its stakeholders and ensure that the PMO responsible mailboxes are maintained and co-ordinated in a timely manner.

Skills and Experience:

• 2 years of previous project or PMO experience;
• An understanding of project management principles including planning, monitoring, evaluation, and assurance;
• Demonstrated competency in written and verbal communication skills and stakeholder engagement;
• Demonstrated capacity to learn and acquire new digital skills and get the best out of existing software;
• A positive solution and service delivery focused attitude, with attention to detail and ability to meet tight and multiple deadlines; and
• Ability to work independently and within a small team by using initiative, demonstrating resourcefulness, and managing competing priorities.

To be considered for the role click the 'apply' button or for more information about this and other opportunities please contact Muhammad Warsi on (0)2 6151 9201 or email: [email protected] and quote the above job reference number.

Paxus values diversity and welcomes applications from Indigenous Australians, people from diverse cultural and linguistic backgrounds and people living with a disability. If you require an adjustment to the recruitment process, including the application form in an alternate format, please contact me on the above contact details.