Accounts & Administration Coordinator

What we're looking for

Accounts & Administration Coordinator who will be responsible for providing comprehensive administrative support to ensure the smooth and efficient operation of our office. This role requires exceptional organisational skills, attention to detail, good understanding of accounts payable & receivable with the ability to handle a variety of tasks with professionalism and efficiency .

*This role requires remote oversight of the office team from our Canning Vale offices, along side the Business Manager 

Key responsibilities

• Manage accounts payable, accounts receivable, bank, and credit card reconciliations, and prepare monthly reports.
• Sales invoicing daily
• Weekly sales reporting for senior leadership team 
• Provide accounts support to customers & suppliers. 
• Track and recover outstanding debts, issue invoices, statements, and correspondence
• Provide office support and training to team members and other departments as required
• Monitor and update compliance-related documentation, ensuring accurate records are available for audits.
• Assist with data entry, record keeping and other adhoc tasks
• Managing office systems and oversight of external correspondence with customers
• Payroll processing assistance
• Monitor and respond to emails covering multiple inboxes
• Implement and improve administrative processes to enhance efficiency and productivity.
• Serve as the point of contact for inquiries from staff and external partners and any escalated issues.

About you 

To be successful in this role , you will need to demonstrate

• Excellent customer service skills with a professional, discrete, courteous, and confidential approach to all matters at the executive level. 
• Good knowledge and sound understanding of accounts payable /receivable & GL codes
• Proven proficiency using the Microsoft word & Excel
• Well-developed interpersonal and communication skills with the ability to develop and maintain positive and effective partnerships with internal and external customers.
• Sound time management skills with the ability to establish work priorities, assist in the coordination of workloads and meet deadlines.
• Proven ability to work effectively in a team environment and autonomously 
• Exercise judgement where necessary to solve immediate problems in situations where precedents have not been set and procedures not defined
• Proven ability to create and control internal SOPS for continued growth

Essential (criteria)

• Minimum 5 years senior administration experience
• Excellent numeracy, verbal and written skills including interpersonal communication skills
• Demonstrated ability to organise and prioritise tasks, work effectively under pressure and problem solve
• MYOB Account right experience (advanced level)
• MYOB EXO experience (intermediate level)

About us

We are a dynamic agricultural machinery manufacturing business that has had massive growth in a short space of time , we are evolving always & as we grow , we have identified the need to create a well balanced administration support structure to allow continued growth. 

We are a team who like to think on our feet and look at challenges as great ways to learn and improve with our work days never being the same .

** Please ensure the below is suitable before applying for the position.

Our HQ office is based in Canning Vale (main portion of role) and our manufacturing is in Lake Grace (wheatbelt WA), this role requires travel to site as the role permits (vehicle)