Accounts Officer

Accounts Officer

Happsa Group 

Head Office - Port Melbourne - Salary - Full Time 

Task Responsibilities

At Happsa Group, we reply on a meticulous financial system to drive business forward. Our Accounts Receivable Officer keeps that system running smoothly by ensuring that services are being promptly invoice and correctly and paid on time. This includes maintaining customer accounts and using financial system to generate invoices, credit notes and reminders, and posting receipts for incoming payment in a timely manner. The Accounts Receivable will have both a day-to-day and ongoing impact on financial transactions, keeping us on track, on time and on good terms with our valuable clients. Qualification and Competency Requirements 

• Experience in Financial Management 
• Excellent written and verbal communication skills. 
• An organised and methodical work approach. 
• Accurate numerical and analytical skills. 
• Understanding of basic principles of finance and accounting. 
• Strengthen and grow relationships with clients by communicating with customers regarding past-due accounts Interpersonal skills, including effectively working within teams. 
• Computer skills, including using spread sheets, email, databases, presentation software, word processors and the internet. 
• Ability to meet work commitments under pressure. 
• Report writing and presentation. 
• Basic computer skills using Happsa Group systems and reporting packages. 
• You will have at least 3 years’ experience in a similar role
• Great work ethic and a positive attitude 
• Excellent written and verbal communication skills 
• Self-motivated and able to work autonomously 
• Reconciliations and reporting 
• Intermediate to advanced excel skills 
• Customer service focused Ability to analyse, review and refine workflows and processes

Tasks and Responsibilities 

Prepare and send invoices to clients 

Daily banking reconciliation 

New client set-up 

Support the month-end process 

Managing the debtor collections process including processing invoice adjustments, query resolution, processing and allocating payments, suspending accounts and referring cases to our external collection agency.

Investigating invoices to ensure charges are accurate 

Audit ledgers to ensure they contain correct information, such as billing addresses and invoice numbers 

Monthly reporting and other office and administrative duties. 

Undertake regular reviews of internal control functions; recommend improved accounting methods, procedures and internal controls. 

Coordinate the information requirements of the external auditors and implement measures to rectify any issues identified by them.

Ensure that appropriate debtor’s function is maintained. 

Ensure that creditors of Happsa Group are paid on a timely basis; and appropriate systems and procedures are in place to ensure authorisation of all payments in accordance with the organisation’s purchasing policy and delegations. 

Research and reporting on factors influencing business performance. 

Raise provision for bad or doubtful debts, process for approval and write-off at year-end 

Ensure timely responses to client queries 

Keep abreast of changes in financial regulations and legislation. 

Drive continuous improvement across Accounts Receivable processes.