Administration Assistant

Total Number of Openings

General Administrative Support 

• Jointly accountable for management of a shared mailbox; handling stakeholder inquiries and collaborating with your colleagues to deliver a high-quality service. 

• Manage own CTREX & Visa. 

• Travel: Liaise with stakeholders as required to book international & domestic travel for department team members as required.  Provide support for mobilization/travel to the operating sites using the respective mobilization tool. 

• GEP Smart Procurement: Manage GEP Smart purchasing requirements for department.  

• Procurement of: 

• office materials and ergonomic equipment  

• personal protective equipment 

• Merchandise  

• Catering  

• Event Coordination: Assist in coordination of functions for department, town halls, team building events and other activities as required. Scope includes booking venues, equipment, managing invites/attendees and catering. 

• Assist with coordinating office seating plans within department and provide support to facilitate personnel moves. 

• Co-ordinate onboarding / offboarding including internal moves  

• Digital Support for Microsoft suite  

• Visitor access to Chevron facilities 

• Communication (internal / external) 

• Document approvals: Coordinate the flow of all documents for approval / signature, including meeting notes & briefing materials. 

• Maintain team leave and out of office calendar. 

• Location based building support including but not limited to digital signboards, desk allocations 

• Administer team email distribution lists and outlook contact lists. 

• Document scanning and management as required by department 

Chevron participates in E-Verify in certain locations as required by law.