Administration Assistant

All Energy Contracting (AEC) is a leading construction contractor specialising in the energy and renewable energy sector, including solar, wind, battery, and hybrid facilities. Our core services comprise civil works, trenching, cable installation, electrical and mechanical installations, terminations, testing, commissioning (DC, LV, HV), ongoing maintenance and consulting expertise.

Our mission is to generate sustainable returns by delivering projects for our clients safely, efficiently, and reliably, while providing rewarding and meaningful careers for our people. Headquartered in Brisbane, we are a dynamic and rapidly growing business with projects spread across Australia and New Zealand.

An exciting opportunity exists for an Administration Assistant to join our Brisbane based team. If you thrive in a collaborative environment, possess excellent organisational and communication skills, and have a knack for multitasking, we want to hear from you!

Job Purpose & Scope

This Administrative Assistant position offers diversity with no two days being the same from providing essential administrative support to the executive team to assisting with a range of tasks across the support teams.  The role is integral to the smooth functioning of the office and interface to operations. 

Responsibilities such as travel arrangements, booking meetings, minute taking, organising and coordinating events, diary management, scheduling personal appointments, performing errands, document management and formatting, ordering office supplies and other ad hoc business tasks will all be part of the role. By delivering your duties with professionalism, efficiency, and discretion, you contribute to the overall effectiveness and success of the organisation. 

Key Responsibilities

• Provide comprehensive administrative support to various departments and executives within Head Office
• Coordinate travel arrangements including flights, accommodation, and transport
• Manage office services and supplies inventory and place orders as needed
• Assist with business marketing and communications
• Assist with database and systems management where directed
• Handle incoming calls, emails, and inquiries with professionalism and efficiency
• Assist in organising meetings, events, and conferences
• Perform general office duties such as filing, scanning, photocopying, and data entry
• Collaborate with team members to support our projects
• Maintain confidentiality and handle sensitive information with discretion

 Experience/Qualities

• Previous experience in an administrative, executive assistant or equivalent support-based role desirable
• Experience in Microsoft Office suite is essential
• Proactive and resourceful personality, with a can-do mindset
• Ability to coordinate and prioritise competing demands
• Exposure to business marketing, event management and communications
• Possess a high level of diplomacy, discretion on confidential matters
• Willingness to pitch in to assist others as necessary to contribute the overall success of the team 

All Energy Contracting (AEC) is a leading construction contractor specialising in the energy and renewable energy sector, including solar, wind, battery, and hybrid facilities. Our core services comprise civil works, trenching, cable installation, electrical and mechanical installations, terminations, testing, commissioning (DC, LV, HV), ongoing maintenance and consulting expertise.

Our mission is to generate sustainable returns by delivering projects for our clients safely, efficiently, and reliably, while providing rewarding and meaningful careers for our people. Headquartered in Brisbane, we are a dynamic and rapidly growing business with projects spread across Australia and New Zealand.

Why should you come and work for us?

AEC is a high functioning, close team with much to offer by way of flexibility, personal growth, training and remuneration.

Roles are to be filled as soon as possible, so apply quickly!

If this sounds like you, apply today!!