Administration Assistant, Peer Academic Programs

Make an impact at the University of Wollongong (UOW) — a purpose-driven institution ranked in the top 1% of universities globally. 

About the Role

The Peer Academic Programs Administration Assistant provides essential administrative and coordination support for UOW’s peer-led academic programs, including the Steps to Success and Peer Assisted Study Sessions (PASS) programs. This role plays a key part in delivering a high-quality student support experience by coordinating day-to-day operations, maintaining program records, supporting peer staff, and ensuring programs run efficiently and compliantly. 

Key responsibilities:

• Coordinate logistics for peer academic programs, including timetabling, room bookings, resource preparation and scheduling support. 
• Support the recruitment, onboarding and administration of Peer Academic Program Peers and PASS Leaders. 
• Maintain accurate records, databases and reporting information, including attendance and feedback data. 
• Provide administrative support for meetings, events, communications and stakeholder enquiries, while contributing to continuous program improvement. 
   

About the Team

Based within the Dean of Students portfolio, the Peer Academic Programs team is committed to enhancing student success through peer-led learning initiatives. The team works collaboratively with students, academic staff and professional services colleagues to deliver engaging academic support programs that help students thrive throughout their university journey. 

What You'll Bring

• Demonstrated experience managing administrative tasks efficiently and accurately. 
• Strong organisational, time management and communication skills. 
• Proficiency in Microsoft Office and digital coordination tools. 
• Ability to work collaboratively with a diverse range of stakeholders. 
• Relevant experience and/or a combination of education and training appropriate to the role; experience in a university or academic support environment will be highly regarded. 
   

Why Join UOW?

• Competitive salary package including 17% superannuation
• Flexible working arrangements and family-friendly policies
• Generous leave entitlements including additional concession days over the Christmas–New Year period
• Purchased leave options to provide greater flexibility throughout the year
• Ongoing professional development and clear career progression opportunities 

Role Details

• Employment type: Continuing, part-time appointment (21 hours per week) 
• Classification: Level 3/4 | $67,214 – $85,682 pro rata + 17% superannuation 
• Location: UOW Wollongong Campus 
• Valid Australian work rights required. Visa sponsorship is not available.
• Working with Children Check required 

Position Description

How to Apply

Click on the ‘Apply Now’ button at the bottom of the advertisement. You'll be requested to submit a resume and a cover letter (of no more than 3 pages) summarising your skills and experience as they relate to the selection criteria located in the position description. 

For further information about this position, please contact Lynette Harris, Senior Manager Student Academic Succes on [email protected] 

Closing Date: Tuesday, 21 July 2026, 11:55pm

Equity, Diversity & Inclusion

The University of Wollongong is committed to fostering an inclusive and equitable workplace where diversity is valued, respected and celebrated. We strive to create a workplace that reflects the communities we serve, removes barriers to participation, and provides equitable opportunities for staff to reach their full potential. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people of all gender identities and sexual orientations, people from culturally and linguistically diverse backgrounds, people with disability, and those with caring or family responsibilities. 

As required by federal legislation, prospective employees are required to declare whether they have been investigated for an allegation of Gender Based Violence or determined to have engaged in conduct that constitutes Gender Based Violence, during their previous employment, or otherwise in a legal process. Any such declaration will be included in the University's employment screening processes and will be treated with the strictest confidence and in compliance with all privacy legislation.