Administration Assistant - TCP/Restorative Care

Grampians Transition Care Program Ballarat Administration Assistant - Permanent Part Time 0.6 EFT 

About the Role

The Administration Assistant supports the Transition Care Program (TCP) at Grampians Health Ballarat Campus, assisting with operations and coordination across all Grampians Health Campuses and Regional TCP Health Services, in line with Department of Health requirements. The role helps reduce unnecessary hospital stays and premature admissions to aged care for older individuals.

Key Responsibilities

• Coordinate and deliver administrative support for TCP clinicians, Team Leader, and Program Manager.


• Prepare and manage statistical, financial data, KPIs, and reports as required.


• Maintain inventory, manage stock orders, and oversee clinical and office supplies.


• Organise meetings, including agenda preparation, minute-taking, and tracking occupancy.


• Process, reconcile, and submit monthly Medicare claims; monitor invoices.


• Support regional TCP responsibilities, including KPI collection, invoicing analysis, and compliance with Grampians Health policies.

Skills & Experience

• Experience in health administration or a relevant qualification in Administration Studies (or similar).


• Basic to advanced financial experience in data input, report development, and invoice analysis.


• Strong knowledge of administrative practices, procedures, and processes.


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and computerised data systems.


• Excellent organisational skills, with the ability to prioritise tasks, meet deadlines, and handle multiple responsibilities.


• Effective communication and interpersonal skills, with the ability to collaborate with team members and engage with stakeholders.

To see a full copy of the Position Description please click here

Culture & Benefits 

At Grampians Health, we recognise our staff are our greatest asset.  We are committed to providing a safe and healthy environment for our staff, patients, residents, visitors, volunteers and contractors at all sites.

• Flexible work arrangements and purchase leave opportunities


• Salary packaging for living expenses such as rent/mortgage plus meals, entertainment & holidays


• Access to Fitness Passport membership


• Staff rewards and recognition programs

Interested?

Click APPLY or if you wish to discuss the role prior to applying, contact Sue McGrath, Manager Grampians Transition Care Program on 0455 038 441 for a confidential discussion. 

Diversity and Inclusion
All appointments are subject to a satisfactory police records check, immunisation clearance and Working with Children check and/or NDIS Worker Screening Check.

All employees must be willing and able to wear Personal Protective Equipment (PPE) when required, which at a minimum is a surgical mask. Additional PPE requirements are role dependent.

Grampians Health is a child safe organisation, committed to the safety and wellbeing of all children and young people. Grampians Health is committed to providing a diverse and inclusive workforce.

We encourage applications from Aboriginal and Torres Strait Islander people, people with disability, people from culturally and linguistically diverse backgrounds, mature age workers and lesbian, gay, bisexual, transgender, queer (or questioning), intersex and asexual LGBTQIA+.