Administration C - Administrative Assistant

Job Title: Administration C - Administrative Assistant

Job Code: 35334

Job Location: Melbourne, FL

Job Schedule: 9/80: Employees work 9 out of every 14 days – totaling 80 hours worked – and have every other Friday off

Job Description:

L3Harris is looking for a Program Administrative Assistant who is well-organized, resourceful, great at multi-tasking, has a strong attention to detail, with the ability to anticipate assistance needs and take initiative.

Essential Functions:

• Provide administrative support to program leadership.


• Assist with the preparation of presentations, reports, spreadsheets, letters, memoranda, agendas, and schedules; prepare materials for internal and customer meetings.


• Maintain calendars; schedule and coordinate meetings, events, interviews, and appointments; reserve conference rooms, provide catering as needed.


• Arrange travel itineraries and assist with timely submission of expense reports.


• Interface with high-level internal and external contacts.


• Manage and plan events for program teams’ engagement.


• Ensure exceptional coordination and support for customer meetings/visitors.


• Create and maintain appropriate databases.


• Perform research or data analysis tasks.


• Process overtime requests for program team members.


• Support general office duties, including ordering and stocking of office supplies, drinks, food, and snacks in support of site operations/meetings/routine business.


• Perform other tasks and assignments as needed.


• Ability to obtain US Government Secret Security Clearance.

Qualifications:

• Requires a High School Diploma or equivalent and a minimum of 6 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 2 years of prior related experience.

Preferred Additional Skills:

• Experience with Microsoft Office suite of tools, including PowerPoint, Word, Excel, Outlook, and SharePoint.


• Ability to adapt to a fast-paced, dynamic environment with the ability to prioritize and multi-task.


• Excellent communication, time-management, problem-solving, interpersonal, and team collaboration skills.


• Well-organized, resourceful, multi-tasker, attention to detail, ability to anticipate assistance needs and take initiative.


• Flexibility in the face of changing priorities and the ability to interact positively with executives, managers, customers, and other administrators.


• Effectively handle multiple simultaneous projects.


• Demonstrate strong attention to detail and a high degree of accuracy.


• Maintain confidentiality.

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