Administration Manager - Fast Hire

About Us: Alzheimer’s Research Australia is a for-purpose organisation based in Nedlands, WA. We conduct groundbreaking Alzheimer’s research in a state-of-the-art facility, supporting collaborative efforts with our university partners. Our mission is to support research that makes Alzheimer’s disease treatable and preventable. We offer a supportive environment with generous salary packaging benefits, flexible working arrangements, and potential career development opportunities. Learn more about us by visiting www.alzheimersresearch.org.au.

About the Role: We are seeking an experienced and dedicated Administration Manager to oversee and streamline our administrative processes, including HR administration, and to provide IT support and solutions (with the support of an external IT provider). In this role, you will be crucial to maintaining efficient operations, supporting our team, and advancing our mission. You will report directly to senior management and work closely with various departments to ensure seamless administrative functions.

Key Responsibilities:

• Manage daily administrative operations, implement tailored policies, ensure compliance, and manage infrastructure communications.
• Assist research teams with grant applications, ethics approvals, reporting, communication, and clinic administration.
• Evaluate, implement, and maintain office technology, and provide staff training and support.
• Manage office logistics, coordinate event support, oversee facility management, assist in the coordination of annual reviews, and manage insurance renewals and claims. 
• Ensure compliance with relevant regulations and organisational standards, particularly in governance, risk, and compliance.
• Provide human resources and workplace health & safety support through employee contract management, induction coordination, policy maintenance, training scheduling, and compliance oversight.
• Prioritise and manage executives' schedules, and coordinate appointments, meetings, and travel arrangements.
• Organise sub-committee schedules, and act as secretary as needed.

Essential Requirements:

• Proven experience in administrative management, preferably in a not-for-profit or research-oriented organisation.
• Strong leadership and interpersonal skills.
• Exceptional organisational and multitasking abilities.
• Proficiency in office software, including Microsoft Office, and customer relationship management systems (CRM). 
• Extensive knowledge of various awards and Fairwork legislation. 
• Demonstrated knowledge of human resources and or workplace health & safety. 
• Knowledge of relevant regulations and best practices in not-for-profit administration.

Desirable Criteria:

• Qualification in business administration, management, or a related field.
• Proficiency in troubleshooting basic IT issues.
• Certification in Senior First Aid.
• Certifications in human resources and or workplace health & safety.  
• Basic understanding of budgeting, procurement processes, and financial management principles.

Why Join Us?

• For purpose salary packaging, reducing your tax (details via AccessPay).
• Novated leasing options.
• Flexible working arrangements.
• Convenient location with easy access to public transport on the QEII campus.

How to Apply: Click ‘Apply Now’ to complete our online application form. Please attach your resume and a cover letter addressing the key responsibilities and essential requirements.

Application Closing Date: Sunday, June 30th, 2024. 

Diversity and Inclusion: We are an equal-opportunity employer and encourage applications from people of all backgrounds. If you have any specific support needs, please include these in your application.

Contact Us: If you have any questions about this opportunity, please contact us at [email protected] or call (08) 6457 0253. 

No recruitment agencies please, we've got this covered.