Administration Officer - Hiring Urgently

Wymap Group is the leading provider of Transport and People Solutions for the Aviation Logistics industry across Australia and New Zealand. Offering specialised handling and transport services to the airfreight, airport, and airline industries at a local and national level. 

At the core of our diverse portfolio is Wymap People. We are the premier Australia and NZ aviation and airfreight recruitment specialist. As a part of our growth strategy, we are looking to add a Compliance/Administrative Officer to our team. 
 

MAIN DUTIES/RESPONSIBILITIES:

• Assist with the management of onboarding process to ensure that candidates possess the required police clearance and work rights.
• Ensure that all licenses and documents held by employees are current, valid, and in line with job requirements.
• Manage the renewal process for licenses and documentation to prevent lapses.
• Assess job roles and locations to assign appropriate training programs for new hires.
• Establish a structured follow-up system to check in with candidates daily throughout the onboarding process.
• Proactively manage and address expired licenses and documents to maintain compliance.
• Implement processes to alert relevant stakeholders about upcoming expirations.
• Conduct comprehensive reference checks to verify candidate qualifications and suitability for the role.
• Generate monthly compliance reports, focusing on Work Permits (WP) to monitor and ensure regulatory adherence.
• Ensure timely processing and compliance with aviation security regulations.
• Provide updates on onboarding progress, compliance, and related matters.
• Collaborate with healthcare providers and manage related documentation.
• Maintain organized and secure file management systems for all onboarding-related documentation.
• Proactively develop, update and maintain resource correspondence, documentation, forms and templates.
• Maintain job information and utilise current systems for analysing data.
• Project and administrative as required.

Qualifications:  

• Cert III or higher in a business-related qualification (desirable)
• Class C Drivers Licence

Experience: 

• 1+ years in a recruitment or human resources or compliance administrative position 
• Within the air cargo or transport & logistics industry preferred – not essential

Skills: 

• Professional verbal and written communication skills;
• Strong time management and ability to meet deadlines whilst multi-tasking;
• Advanced administrative and computer skills to use multiple systems;
• High attention to detail;
• Problem-solving capability with experience to make decisions quickly;
• Continuous improvement mindset;
• Focus and consistency when under pressure.