Administration Officer - Vehicle Acquisitions & Transfers

Dutton Automotive is Australia’s largest retailer and wholesaler of pre-owned luxury, exotic, prestige, family, and commercial vehicles. With a proud heritage and national reach, our group includes leading brands such as Dutton One, AutoMegaWarehouse, Dutton Financial Services, and more.

This opportunity sits within Dutton One, our premium retail network known for delivering high-performance vehicles and exceptional customer experiences. We’re now looking for a meticulous and motivated Acquisitions & Transfer Officer to support our growing operations.

Working with the team from Dutton One and an exceptional leader, you will:

• Ensure registration numbers and correct documentation accompany all invoices and records

• Confirm registration currency (or expiry not exceeding 3 months)

• Prepare and complete acquisition paperwork

• Conduct verification of registered ownership (VRO)

• Perform timely VRO checks and vehicle transfers (online and manual)

• Reconcile all transfer costs

• Maintain compliance with VicRoads regulations, identity checks, privacy, and audit requirements

• Maintain accurate and well-organised records

• Scan and attach invoices and contracts

• Enter creditor invoices and assist with general office tasks

• Strong attention to detail and accuracy

• Ability to manage a high volume of work under tight deadlines

• Confident communicator by phone and email

• Understanding of privacy and compliance protocols

• Professional, reliable, and well-presented

• Competent with Microsoft Office (Word, Excel, Outlook)

• Holds a current Victorian Driver’s Licence

• Previous automotive experience and/or knowledge of VicRoads systems is desirable but not essential

• A current Police Check is required

Why work for us?

• You will have access to a fully funded Employee Assistance Program to provide you with the support and resources to thrive personally and professionally.
• Company-funded flu vaccinations
• Refer a friend and we will provide an upfront bonus!
• A day off for your birthday and;
• Annual Family fun days, held across the country.

Apply now to for this unique position and work with the best in the automotive space!