Administrative Officer

Role type: Full time; Fixed term
Faculty: Medicine, Dentistry and Health Sciences (MDHS)
Department: Microbiology and Immunology
Salary: UoM 5 - $86,943 - $99.864 p.a. plus 17% super 

• Support innovative research initiatives / Enable strategic leadership in infectious disease genomics / Collaborate with diverse stakeholders
• Apply now to play a pivotal role in advancing public health and pathogen genomics at a leading institution.
• Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities. 

The University of Melbourne 
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.

Your next career opportunity 
As an Administrative Officer at The University of Melbourne, you'll support key leaders in the Microbiological Diagnostic Unit Public Health Laboratory and Centre for Pathogen Genomics. You will manage complex scheduling and correspondence, coordinate logistics, and engage with stakeholders, contributing to seamless operations across academic, research, and public health initiatives. This role offers you the chance to work in a dynamic environment, enhancing strategic communications and supporting groundbreaking research.

Your responsibilities will include: 

• Manage Complex Scheduling: Oversee calendars and diaries, prioritising meeting requests and coordinating logistics with internal and external partners.
• Facilitate Strategic Communications: Prepare reports, presentations, and briefing notes while ensuring confidentiality and data integrity.
• Coordinate Events and Travel: Organise domestic and international travel, events, and workshops, providing on-site support and managing logistics.
• Uphold Collaborative Engagement: Build strong relationships with stakeholders, maintaining effective administrative systems and responding to dynamic priorities.

You may be a great fit if: 

You are an experienced administrative professional with excellent interpersonal skills, adept at managing complex calendars, preparing communication materials, and maintaining confidentiality in a fast-paced environment.

You may also: 

• Possess excellent interpersonal skills, thriving in a multi-disciplinary team environment.
• Have strong written communication abilities, capable of preparing reports and presentations.
• Demonstrate high-level computer skills, particularly in Microsoft Office Suite.
• Be proactive with problem-solving skills, efficiently managing competing priorities.
• Value collaboration and exhibit service excellence, contributing positively to team dynamics.

For further information please refer to the attached PD. 

What we offer you! 
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including: 

• Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being 

• Progressive, considerate leave provisions to empower your work-life balance 

• Salary packaging and access to a range of discounted services including Bupa health insurance 

• Health and well-being services including a leading Employee Assistance Program 

For more information check out our benefits page! 

Your new team – The Peter Doherty Institute for Infection and Immunity

www.doherty.edu.au

The Doherty Institute is a world-class institute combining research in infectious disease and immunity with teaching excellence, reference laboratory diagnostic services, epidemiology and clinical services. It is a joint venture between the University of Melbourne and Melbourne Health.

A new, purpose-built building for the Doherty Institute was completed in early 2014. The members of the Doherty include the Department of Microbiology and Immunology and the Microbiological Diagnostic Unit Public Health Laboratory of the University of Melbourne, the Victorian Nosocomial Infection Surveillance System, The Victorian Infectious Diseases Reference Laboratory, The Victorian Infectious Diseases Service, and The World Health Organisation Collaborating Centre for Reference and Research on Influenza.

Be Yourself 
The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. We believe the diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb.

We're committed to a barrier-free recruitment process and ongoing workplace support, providing reasonable adjustments throughout. We warmly encourage applications from people with disabilities. For assistance, please contact Kim Groizard on +61 3 9035 3218 or at [email protected] (subject: 'Recruitment Adjustments'). Contact details for other enquiries are located at the bottom of this page.

Find more information for applicants requiring reasonable adjustments.

Aboriginal and Torres Strait Islander Applicants 
We aspire to be the University of choice for Indigenous Australians. Our Indigenous strategy, Murmuk Djerring outlines our investment and support for Aboriginal and Torres Strait Islander staff and students.
  
Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team at [email protected] for further information and support. 

Please note: This role requires current valid work rights for Australia. Visa sponsorship is not available.
 

A Working with Children Check (WWCC) is required for all positions. If successful, we'll guide you through the WWCC application process during onboarding and reimburse the cost.

Join Us and unlock your career potential! 
If this role is right for you, please apply with the following documents: 

• Resume 

• Cover Letter outlining your interest and experience 

Learn more about the application process, including tips and FAQs.

For recruitment queries, email Rehan Wadiwala at [email protected]. Include the Position Number and Job Title in the subject line. Please do not send applications to this email address.

For job-specific queries, refer to the contact details in the Position Description.

Applications close: 1 March 2026 11:55 PM; Melbourne time zone. 

Position Description:

JR-008899 Administrative Officer (Accessible).docx

JR-008899 Administrative Officer.pdf