Administrator - Specialist Clinics

Specialist Clinics Administrator
•    Ongoing, full-time role – 80 hours per fortnight with a monthly ADO
•    Parkville location, with multiple public transport options available
•    Up to $67,194 (pro-rated for part time) + salary packaging + super + 5 weeks annual leave

The Peter MacCallum Cancer Centre (Peter Mac) is a Victorian public health service and a world-leading comprehensive cancer centre, dedicated to excellence across all spheres of clinical care, research and education. We are home to the largest cancer research enterprise in Australia and provide treatment to around 40,000 people with cancer each year.  Welcoming staff from diverse backgrounds and experiences is integral to fostering innovation and compassion, and delivering the best possible cancer care for our patients. 

About the Team
The Specialist Clinics Administration team plays a vital role in delivering a welcoming, efficient and patient-centred experience across Peter Mac’s Specialist Clinics, Outpatient Pathology Collection and Pre-anaesthetic Clinics. As the first point of contact for many patients and their families, the team works collaboratively with clinicians and patient navigators to coordinate appointments, support patient journeys and ensure the smooth day-to-day operation of outpatient services. Committed to compassion, excellence and teamwork, the team makes a meaningful contribution to providing exceptional cancer care.

About the Role
The Specialist Clinics Administration Officer role provides clerical and administrative support to patients, their families and the staff attending and providing care in Peter Mac’s Specialist Clinics, Outpatient Pathology Collection and Pre-anaesthetic Clinics (PAC). The Specialist Clinics Administration Officer acts as the first point of contact in providing excellent customer service to patients, clinicians, and patient navigators needing assistance with patient arrivals, responding to patient enquiries, and making and coordinating appointment bookings. This is a full-time position working Monday – Friday.

Remuneration as per Health and Allied Services, Managers and Administrative Workers (Victorian Public Sector) (Single Interest Employers) Enterprise Agreement 2025-2027. HS Grade 1 Level 1 (HS1) $60,780.72 per annum (full-time equivalent – to be prorated for part-time) to HS Grade 1 Level 5 (HS17) $67,194.40 per annum (full-time equivalent – to be prorated for part-time) dependent on candidate experience. To be discussed with Hiring Manager.

About You
We are looking for innovative, driven and compassionate people to join Peter Mac, where the patient experience is fundamental towards providing the best possible care for our patients. If you have a passion for customer service and value working for a highly respected organisation where your contribution makes a fundamental difference in cancer care, then we would love to hear from you.

Our benefits
We offer a range of benefits which support our people both personally and professionally, including:
· Generous salary packaging to increase your take-home pay
· Discounted health insurance and eye care
· A comprehensive health and wellbeing program
· Public transport options at our doorstep and end of trip facilities for cyclists
· Onsite eateries and coffee shops and inviting rooftop garden spaces
· Pathways for professional development and new career opportunities
· Five weeks annual leave, 17.5% leave loading, monthly ADOs and purchased leave options
· Flexible, hybrid working arrangements

Inclusion and belonging
Peter Mac celebrates, values and supports a diverse and inclusive environment which reflects our vibrant community. We encourage applications from anyone identifying as Aboriginal and/or Torres Strait Islander. We also welcome anyone who identifies as LGBTQIA+, linguistically, culturally and/or gender diverse, people with disability, and people of any age to apply for our roles.

Join us!
If you feel this role is right for you, we warmly invite you to apply and encourage your early application. All appointments are made subject to a satisfactory police check, and may require a valid Working with Children Check. Many staff are required to be vaccinated against, or demonstrate immunity to, influenza, and a range of other diseases.
Should you need assistance or require any adjustments or accommodations to fully participate in the application or interview process, you are welcome to reach out to the contact person listed.

Applicants to this role should provide a covering letter outlining relative key skills and experience to assist us with our assessment.

For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position summary. Alternatively, please contact us using the information below for a confidential discussion.
 
Hiring Manager: Kirby Green
Contact Number: 0404173184
Email: [email protected]

Applications Close: 11:59PM Monday 17 August 2026

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For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position profile. Alternatively, please contact us for a confidential discussion.

Peter Mac is a child safe organisation and has a commitment to child safety and wellbeing.

WHY WORK FOR PETER MAC

• Peter Mac offer a range of benefits which support our people both personally and professionally.


• Our staff benefits include award winning facilities, professional development and events, a health and wellbeing program, flexible work practices and policies and financial benefits such as salary packaging.


• We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.