Allocations and Administrative Officer

About Ontime Healthcare: 
Based in Hawthorn, Ontime Healthcare is a leading provider of staffing solutions for individual care recipients, hospitals, and nursing homes across Melbourne and Regional Victoria, NSW and QLD locations. We’re proud to be registered with the NDIS, Homecare Package, CHSP, and have strong ties with major public hospitals and aged care facilities.
 
The Opportunity:
We’re excited to welcome a new Allocations and Administrative Officer to our vibrant team. In this role, you’ll be responsible for coordinating care staff placements for our clients across Metropolitan Melbourne and Regional Victoria, NSW and QLD ensuring smooth and efficient operations. Alongside this, you’ll handle key administrative tasks that are crucial to our success.
 
Key Responsibilities:

• Book and replace nurses and care staff daily, ensuring accurate records in our advanced rostering systems
• Forward-book nurses and care staff to meet future needs and maintain up-to-date records
• Maintain clear and consistent communication with all team members
• Support administrative tasks that help us achieve our business goals

What We’re Looking For: 

• Keen attention to detail
• Confident, resourceful, and positive attitude
• Strong time management skills with the ability to prioritise effectively
• Practical problem-solving abilities
• Previous experience in office administration is a plus 

If you're looking for an admin role where you can make a difference, we'd love to hear from you! Submit your resume and cover letter today.

At Ontime Healthcare, we value diversity and are an equal opportunity employer. We encourage applications from all backgrounds, including Aboriginal and Torres Strait Islander peoples, people with disabilities, and people from culturally diverse backgrounds.

We are a 2026 Circle Back Initiative Employer – we commit to respond to every applicant.