About This Opportunity 

As the Alumni Engagement Coordinator, you will be a key staff member in the Central Advancement team; you will be responsible for planning and delivering a comprehensive outreach and engagement program that involves a range of targeted events, communications and marketing initiatives, which vary in size and complexity.

Working as a valued member of a proactive and multidisciplinary team, you will be a first point of contact for internal and external stakeholders in all matters relating to alumni engagement and will strategically engage with stakeholders to provide tangible benefits to alumni and other key stakeholders, including students, academic and professional staff.

Key responsibilities will include: 

• Engagement Initiatives - Under the direction of the Manager, coordinate impactful, university-wide alumni engagement initiatives by working closely with senior leaders, faculties, and professional staff; provide expert support and guidance for alumni activities, manages key internal and external relationships; represent Advancement leadership at events; oversee end‑to‑end event delivery—including planning, promotion, supplier management, briefing materials, and guest liaison—while ensuring strategic, timely communications; develop systems to track and evaluate engagement outcomes, strengthens alignment of alumni relations across faculties; and collaborate with the Annual Giving team to integrate philanthropic opportunities into programming.

• Communications - ensure all event and program messaging is strategically aligned with Advancement and University priorities, while working closely with marketing and communications teams to supply current and engaging content for relevant channels; coordinate clear and consistent internal communication about alumni and community engagement activities, including preparing written updates and reports to keep Advancement staff informed of outcomes and impact.

• General - support broader Advancement activities during peak periods; help ensure the central team delivers a consistent and brand‑aligned message in line with University policies and style guides; and maintain strong, regular communication with faculty and institute staff to coordinate and reinforce cohesive alumni engagement efforts.

• Finance and Reporting - support the Manager with annual budgeting, reporting, and planning for alumni engagement by providing informed recommendations on priorities and expenditure; prepare and maintain accurate budgets and documentation for each initiative, ensuring all materials are properly recorded and stored; and uphold high standards of data accuracy and timely record‑keeping across all engagement activities.

• Travel and Out of Hours Work - Some event-related travel may be required from time to time; some after-hours and weekend work may also be required

This is a Full-time (100%), fixed term position through to December 2026 at HEW Level 6.

For a copy of the full position description, please contact [email protected]

About Advancement and Community Engagement  

Advancement and Community Engagement (ACE) leads UQ’s social impact-focused portfolio. This includes oversight of philanthropic partnerships, The Queensland Commitment, global alumni engagement, community engagement and events, and relationship management systems and services.

We are committed to positioning UQ as a worthy destination for philanthropy, ensuring future generations have access to educational opportunity and that we continue to deliver world leading research and innovation.   

Equally, our focus is on building strong relationships with more than 365,000 alumni worldwide, as Change-Makers. Together we create opportunities to share knowledge, skills, ideas and provide mentoring and peer coaching opportunities, that provide lifelong beneficial partnerships.

To learn more about philanthropy at UQ visit https://alumni.uq.edu.au/giving/.

To learn more about Advancement’s alumni engagement activities, visit https://alumni.uq.edu.au/. 

To learn more about The Queensland Commitment, visit https://partners-community.uq.edu.au/queensland-commitment.  

About You

• A tertiary qualification with subsequent relevant experience, or extensive work experience/specialist expertise in community engagement, events management and/or communications.
• Highly effective organisational and planning skills including excellent attention to detail and accuracy, the ability to use initiative, prioritise own workload, solve problems and meet strict deadlines.
• A sound understanding of basic fundraising and alumni relations principles, and appreciation of the role that engagement and stewardship of donors and volunteers has within fundraising strategies.
• An understanding of marketing and communications principles as well as an appreciation for sound policies around accurate data evaluation, tracking, and accuracy.
• Demonstrated ability to manage high quality events and activities within designated budgets. Experience in events management is essential. Demonstrated experience working successfully with a range of stakeholders from a variety of cultural backgrounds in a service delivery environment. Experience in alumni relations will be highly regarded.
• Proficiency in the use of a wide range of computer applications. Knowledge and use of databases or CRM systems. Experience using the Raiser’s Edge database would be an advantage.
• Knowledge of the preparation and monitoring of budgets and processing financial transactions in a large to medium sized organisation, or the demonstrated ability to rapidly acquire such knowledge.
• Must have a positive attitude and display emotional intelligence and maturity, with outstanding interpersonal and communication skills, confidentiality and negotiation skills.
• A flexible approach and ability to adapt to changing circumstances
• Experience in a tertiary environment is highly desirable.

Appointment to this role is subject to the successful completion of relevant pre-employment checks, which may include verification of the right to work in Australia, qualifications, criminal history checks, and any other role-specific requirements such as Blue Card checks. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Questions? 

For more information about this opportunity, please contact Emma Dawson - [email protected]

For application inquiries, please reach out to the Talent Acquisition team at [email protected], stating the job reference number (below) in the subject line. 
 

Want to Apply? 

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:

• Resume
• A cover letter summarising how your background aligns with the 'About You' section

Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent, particularly from Australia’s First Nations Peoples. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact [email protected].

Other Information 

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

Applications close 8 March 2026 at 11.00pm AEST (R-61861). Please note that interviews have been tentatively scheduled for March.

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