APS4 & APS5 Executive Assistant

Your new company


This Federal Government Department is seeking passionate individuals to join their team as Executive Assistants. Join a dynamic and forward-thinking government department committed to addressing climate change, promoting sustainable energy practices, and safeguarding our environment and water resources.


Your new role

Your new role as an Executive Assistant will see you providing high level support to executives and the wider leadership team with administrative duties. These vacancies will be offered as 6 month hourly rate contracts with the possibility of extension.

These roles require motivated individuals who are able to work under pressure and under general direction and be responsible for the delivery of timely, efficient, effective and friendly high level administration and executive support. These roles require a high degree of professionalism, judgement and discretion. You will have a positive attitude, be approachable and personable and have the ability to work as part of a team. This will ensure success.

Your key responsibilities in this role are to:

• Provide executive assistant support and general office management to either a Branch Head or Divisional Head, working collaboratively with the relevant Portfolio teams and support, on occasion, the Executive Director's Office
• Be the first point of contact for enquiries, both internal and external stakeholders and emails as required.
• Undertake the proactive management of a busy calendar, schedule meetings and oversee the efficient management of enquiries and requests received in the Office.
  Organise and prepare for meetings, including collation and dissemination of materials as required
• Manage travel requirements cover all arrangements, including bookings
• Other additional and/or alternative duties as assigned from time to time.

What you'll need to succeed

To be successful in this role, you will be required to have previous experience of executive support and possess excellent interpersonal, communication and coordination skills.

You will also possess the following:

• Demonstrated ability to perform the duties of an Executive Assistant providing administrative support to an Executive.
• Well-developed organisational and time management skills, including diary management, travel, and research skills
• The ability to exercise sound judgement and show a high degree of initiative, integrity, professionalism and discretion when dealing with confidential and sensitive business matters.
• High attention to detail and the ability to remain flexible and respond to changes as required.
• Working in different locations.
• Understanding and application of the APS Values and Code of Conduct.

You must be an Australian citizen to be considered for this role and have the ability to obtain and maintain a baseline clearance or higher. What you'll get in return


The environment you will work in is very supportive and enables you to grow and learn and to make the role your own. You will receive training on--job from a very knowledgeable and friendly team as well as an attractive hourly rate + super. What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.
If this job isn't quite right for you, though you are looking for a new position, please contact Laura Slater on (02) 6112 7654 for a confidential discussion on your career and visit support to review our current list of available positions.