Area Facilities Manager

About the Role:

We are seeking a Areas Facilities Manager, Location –Divisional Headquarters TAS for a Permanent Full-Time opportunity.

Purpose of the Role:

To assist The Salvation Army (TSA) in managing properties in the nominated area of responsibility and develop sound relationships with key stakeholders to that end. The scope of this role includes inspections, maintenance and improvements to protect the investment of the Salvation Army; ensure compliance to regulatory standards including Work Health and Safety standards as well as supporting the achievement of the TSA mission.

Key Roles and Responsibilities:  

Your work will directly influence strategic decision making, enabling the organisation to anticipate challenges, seize opportunities and safely deliver organisational programs and priorities.

Strategic Planning & Asset Management

Develop, implement and manage Strategic Plans and Protocols, including:

• Annual property inspections, asset register collection & validation integrity, completed asset management plans, and routine maintenance programs, schedules and reactive works delivery

• Minor capital works programs, vendor & service provider performance management, site safety processes, hazardous materials management plans & registers, and Scope of Works / Services documentation, contracts and business case studies.

Long-Term Planning & Budgeting

• Assist in the development of Total Asset Management Plans (5, 10 & 15 year increments) for sustainability, efficiency and best practice management, and present Strategic Plans for Maintenance & Improvements including costs, return on investment, liabilities and building code changes

• Identify and nominate properties for disposal/replacement, develop procedures for accountability and follow up, and develop annual Maintenance & Improvement (M&I) budget and Asset Management processes

Stakeholder Management & Representation

• Operate as the point-person for the Divisional Property Department, representing stakeholder and property leadership needs in maintenance and improvement projects and developing Customer Relationship Management (CRM) plans

• Create documentation to ensure projects are delivered on-brief, on-time and within budget

Project Assessment & Delivery

• Provide desktop analysis on small development projects, minor asset purchases and development applications, and create project proposals in line with TSA framework & processes

• Manage project scope, schedules and quality in consultation with stakeholders, including management of capital and maintenance projects (<$100k)

Vendor & Contractor Management

• Develop and maintain Vendor Performance Management meetings with vendors, contractors and service providers, and manage contractor performance, compliance documentation, insurance and licences

• Obtain and maintain fire safety, maintenance and inspection reports and photo database

Property, Compliance & Administration

• Inspect buildings at pre-settlement, disposal and leasing stages, coordinate end of lease makegood and de-fit obligations, and consult with local authorities as required

• Update and maintain property & asset databases and stakeholder contact records

Financial Management & Procurement

• Prepare annual building maintenance & improvement budgets and organise routine maintenance, including administration of maintenance works, scope of work briefs, quotes/tenders and invoice processing

• Identify funding and develop business cases and request for funding documentation

Education and Qualifications Required:

• 5 years of facilities management experience in portfolios of preferably 200+ properties

• Experience in diverse property types, being commercial, institutional (churches) and housing

• Proven track record in managing customer and stakeholder relationships

• Experience in overseeing / project managing of minor capital works project (typically under $2m) Contractor performance management

Requirements of the role:

• A National Criminal History Check is required

• Working with children’s check

• Current White Card

• A current Drivers licence  

What we offer 

As a registered NFP we offer our eligible employees real and meaningful benefits such as; 

• NFP salary packaging ($15,900 tax free) plus meals and entertainment benefit ($2,650) 

• Flexible working conditions 

• Health, fitness and financial discounts / benefits 

• Paid parental leave - 12 weeks 

• Up to 8 weeks leave per year through our purchase leave scheme  

• Up to 5 days paid leave per year to ‘volunteer’ in a TSA program or activity 

• Purpose driven career which has positive social and sustainable outcomes 

• Employee Assistance Program - Independent confidential counselling service; 

• Opportunity for career development. 

• An inclusive culture of dedicated, passionate and professional team members 

• Positively supporting and impacting the lives of others through your career contribution

The Salvation Army is an Equal Opportunity Employer who provides an inclusive work environment and embraces the diverse talent of its people. We value people of all cultures, languages, capacities, sexual orientations, gender identities and/or expressions. We are committed to achieving a diverse workforce and strongly encourage applications from Aboriginal people and Torres Strait Islander people.

The Salvation Army is a child safe organisation and is committed to protecting children and young people from harm. All child facing roles will require the successful completion of a Working with Children Check. Applicants for all roles require a mandatory Nationally Coordinated Criminal History Check.

We value Integrity, Compassion, Respect, Diversity, and Collaboration