Bid and Tender Writer - with Growth Opportunities

About Infinite Asset Solutions

Tired of being just a number in a big corporate company, IAS is a family-owned business that provides unique hospitality solutions to commercial sites.  With over 5 years of industry expertise in property services & commercial cleaning, Infinite Asset Solutions (IAS) is a fast-growing company that embodies the principle of both, value and excellence. IAS was established to cater for the strong demand for the highly trained professional staff in varied industries. Infinite Asset Solutions (IAS) is a recognized leader in hospitality cleaning solutions, dedicated to providing tailored, comprehensive, and cost-effective services. Our proven commitment to quality, attention to detail, and customer satisfaction has established us as a trusted partner for some of the best names in the industry. We offer wide range of products and services, hence our current client base includes accommodation providers, retail outlets, sporting grounds, manufacturing facilities, automotive dealerships and education providers.

Position Overview: 

A hybrid role, the successful candidate will play a crucial part in creating persuasive and competitive tenders that highlight our capabilities to secure new business. Collaborating closely with various departments you will gather information and insights, ensuring that submissions are tailored to meet the requested requirements which showcase our strengths effectively. 

Responsibilities:

• Researching and identifying tender opportunities for commercial cleaning contracts.
• Collaborating with the rest of the sales team, operations, and upper management to understand client requirements and develop tailored solutions.
• Writing, editing, and formatting tender documents, ensuring clarity, consistency, and compliance with tender specifications.
• Conducting thorough reviews of tender documentation to identify key evaluation criteria and develop response strategies.
• Coordinating with subject matter experts to gather relevant information and technical details for inclusion in proposals.
• Developing persuasive value propositions and competitive differentiation strategies to enhance proposal effectiveness.
• Managing multiple tender submissions concurrently while adhering to strict deadlines.
• Engaging in proactive communication with clients to address inquiries and provide clarifications during the tender process.
• Maintaining a repository of standardized content, templates, and best practices to streamline future tender writing efforts.
• Monitoring industry trends, competitor activities, and market developments to inform bid strategies and enhance competitiveness.

Requirements:

• Proven experience in tender writing, with commercial cleaning & facilities management highly regarded, but not essential.
• Must hold a tertiary qualification.
• Excellent written and verbal communication skills, with a keen eye for detail and accuracy.
• Strong project management abilities, including the capacity to prioritize tasks, manage time effectively, and meet deadlines.
• Advanced proficiency in Microsoft Office suite, with experience using Canva, Adobe also highly regarded. 
• Ability to work collaboratively in a team environment, as well as independently with minimal supervision.
• Sound understanding of procurement processes, tender evaluation criteria, and contract negotiation principles.
• Demonstrated ability to analyze tender requirements, develop win strategies, and articulate compelling value propositions.
• High level of professionalism, integrity, and discretion in handling sensitive information.
• Flexibility to adapt to changing priorities and willingness to take on new challenges as needed.