Bid Coordinator - Rewarding Work

At MTR, we're not just in the business of railways; we're in the business of connecting and growing communities. With a global workforce of over 50,000, our operations in Hong Kong, Macau, Mainland China, United Kingdom, and here in Australia allows millions of passengers to seamlessly travel every day to meet work and social commitments. 

Our commitment to providing safe, sustainable, inclusive, caring, and world-class service is at the heart of everything we do.  We recognise that we can only meet this commitment through our people, and we are currently on the lookout for a talented individual who is energised by providing exemplary administrative support and who shares our commitment to delivering outstanding service. 

The Bid Coordinator is crucial in assisting the Bid team with the preparation, coordination, and submission of bid proposals. This role requires a high level of organisation, attention to detail, and the ability to work under pressure. The successful candidate will support various administrative tasks, ensuring smooth and efficient bid processes. 

Key Responsibilities: 

• Assist in the preparation and formatting of bid documents, ensuring they meet client requirements and company standards. 

• Coordinate with internal stakeholders to gather necessary information and inputs for bids. 

• Maintain and update a comprehensive bid library with up-to-date templates, case studies, and other relevant documents. 

• Track and monitor the status of bids and provide regular updates to the bid team and senior management. 

• Conduct research on potential clients and competitors to support bid strategy. 

• Ensure compliance with all legal and regulatory requirements in the bid process. 

• Provide administrative support to the bid team, including scheduling meetings, managing calendars, and organizing files. 

• Support the post-submission process, including debriefs and follow-ups with clients. 

Key skills, experience and qualities  

• Bachelor’s degree in Business Administration, Marketing, or a related field is preferred. 

• Experience in bid administration, proposal writing, or a similar role is an advantage. 

• Excellent organisational and time management skills. 

• Strong written and verbal communication skills. 

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). 

• Ability to work independently and as part of a team. 

• Attention to detail and a high level of accuracy. 

• Familiarity with the rail industry bid requirements and standards is a plus 

In return we will provide you with a competitive remuneration package, opportunities to learn and develop your skills in a collaborative and supportive environment. 

MTR Australia is committed to nurturing a diverse and inclusive culture of opportunity. We encourage applications from people of culturally diverse backgrounds, people who identify as LGBTQI+, people of Aboriginal and Torres Strait islander origin, and people with disabilities. 

Enquiries can be directed to: Jeshree Gaundar – Senior Manager, People & Culture via email: [email protected] 

APPLY NOW to see where this opportunity can take you. 

Applications close: 9 June 2024