Coal Haulage Administrator - Positive Work Culture

Coal Haulage Administrator

Holston Pty Ltd – Currumbin office

About Us:

Vitrinite Pty Ltd, is a privately owned Australian company holding an extensive strategic coking coal tenement portfolio within the world-class Bowen Basin in Queensland, Australia. Our assets are situated in close proximity to operating mines, infrastructure and proven economic resources. We are passionate about coal mining and are accelerating through an exciting growth phase that requires committed people to join our highly skilled team

The Role:

Are you looking for a challenging administrative role in the mining industry? We are seeking a highly organised and attentive individual to join our team as a Coal Haulage Administrator. As a key member of our operations department, you will play a crucial role in coordinating and overseeing the onboarding process for our coal haulage. This role is Monday to Friday, full time based at our Currumbin head office.

Key Responsibilities:

• Coordinate and manage all onboarding for haulage team and contractors/subcontractors, ensuring compliance across multiple sites.
• Update and maintain haulage roster for various mine sites.
• Maintain all compliance registers for multiple sites.
• Provide administrative assistance to Haulage Supervisors and other team members.
• Raising purchase requisitions and obtaining quotes where required.
• Provide assistance with end of month reconciliation of haulage items.
• Maintain and schedule Coal Board Medicals for haulage staff.
• Maintain personnel files and chase up relevant personnel for current documents.
• Manage and coordinate inspections at various sites for plant and equipment.
• Coordinate training for personnel as required.
• Communicate with external stakeholders, such as contractors and subcontractors.
• Prepare reports and maintain relevant documentation related to coal haulage operations.
• Identify opportunities for improvement and contribute to the development and implementation of the efficiency of systems and processes.
• Other miscellaneous administrative tasks as required.

About the Candidate:

• Proven experience in transportation coordination, logistics, or a similar administrative role, preferably in the mining sector.
• Strong organisational skills and attention to detail, with the ability to manage multiple tasks and prioritise efficiently.
• Resilience and ability to work autonomously.
• Excellent communication skills, both verbal and written, to interact with internal teams, external contractors and stakeholders.
• Proficiency in using computer software and systems, particularly excel spreadsheets.
• Ability to adapt to a fast-paced, dynamic work environment and work well under pressure.
• Strong problem-solving skills and the ability to make quick decisions to resolve issues as they arise.
• Knowledge of relevant regulations and compliance standards related to coal transportation is desirable.

Remuneration:

An attractive remuneration package will be on offer for the preferred candidate.

Contact [email protected]