Company Secretary

Our vision is to be the public purpose specialists, supporting organisations to build more resilient, secure, equitable and prosperous communities. We strive to support a stronger Australia – one purpose, one practice.

We are an independent, contemporary, national business with the scale and capabilities to deliver meaningful impact for the public purpose; through serving the public sector, public purpose organisations or projects, and organisations operating in defined public purpose sectors.

We are setting a new standard for public purpose advisory services in Australia, with rigorous governance and accountability frameworks and standards and a clear commitment to ethical leadership. We are governed by a Board including an independent Chair, a staff appointed director and two additional non-executive independent directors alongside two directors from the majority shareholder.

It is an exciting time to join Scyne. We are currently seeking a highly skilled Company Secretary. In this key role you will play a pivotal role in Scyne's governance structure, leading the full spectrum of company secretarial matters. You will be responsible for supporting our Board, senior management, and key stakeholders, ensuring robust compliance and best-in-class corporate governance across Scyne Advisory Holdings and its subsidiaries. This includes providing essential secretarial support and governance advice to our Board, its Committees (Audit & Risk, People & Culture, Cyber Security & Technology, and Probity, Conflicts & Ethics), and all relevant functional leads.

Drive Board and Committee Governance:

• Prepare annual meeting calendars and expertly organise, attend, and minute Board and Committee meetings.
• Collaborate with Chairs and functional leads to develop comprehensive agendas, collating and distributing meeting papers efficiently.
• Maintain precise action lists and monitor compliance with ASX Corporate Governance Principles, Recommendations, and Charters.
• Advise the Board and management on corporate governance laws, practices, and necessary changes, acting as a crucial conduit for information flow.

Ensure Corporate Compliance & Administration:

• Maintain statutory registers and records with meticulous accuracy and prepare and lodge all required ASIC filings.
• Convene and prepare documentation for subsidiary board meetings, ensuring adherence to ASIC Corporations (Wholly-owned Companies) Instrument 2016/785.
• Support the preparation of annual reports, upholding standards of accuracy and compliance.

Manage Employee Equity Plans:

• Administer employee share and option plans, including preparing and dispatching offer documents.
• Maintain accurate registers of beneficial interests and options, and manage the buy-back of leavers' employee shares, liaising with nominee holders.

About You

• Formal qualification from the Governance Institute of Australia. Qualification in law desirable but not essential.
• Minimum 3-5 years company secretarial experience, preferable with a mid-cap ASX listed company.
• Proven ability to interpret and understand relevant provisions of the Corporations Act and ASX Corporate Governance Principles as required.
• Strong knowledge of applied corporate law, corporate accountability, and corporate governance.
• Exceptional accuracy and attention to detail, especially for board papers, resolutions, and disclosures.
• Proven ability to organise and prioritise work independently and deliver to tight deadlines.
• A high degree of diplomacy and discretion, and ability to maintain confidentiality.
• Highly effective communicator (both written and verbal) with proven ability to effectively communicate and consult on complex issues, solutions, and influence across a range of stakeholder groups.

A little about our benefits:

• Market leading Parental Leave: Allows either carer to take 26 weeks of leave, flexibly, until a child is two years of age. A six-month minimum service requirement for new starters applies. We also make full superannuation contributions for up to 12 months (including unpaid parental leave).
• Flex working: Our people have the autonomy to choose where and when they work so they can integrate their professional and personal lives, finding the right balance that fuels their growth, wellbeing, engagement and productivity. If it works for them, their teams, and their clients, it works for us.
• Additional leave: a 5th week of paid leave to support rest, wellbeing, and inclusion during our annual summer shutdown also Birthday leave, First Nations Cultural Leave, Floating Public Holidays, Leave+ (purchased leave up to 12 weeks), Study Leave, Volunteering Leave, and more!
• Employee share options for every team member, reflecting our commitment to shared success and ownership.
• Smart Device reimbursement: Working flexibly means accessing the information you need on the go. That’s why we help pay for your smartphone or tablet, claiming up to $60 a month towards your bill.
• Wellness and Lifestyle benefits: We’ll give you $295 a year to spend on items or activities that support your wellness, and up to $205 a year to support your balanced lifestyle.
• Sonder: A digital care platform that empowers people to actively take control of their wellbeing to live well and perform at their best, free to Scyne Employees and their immediate family members.

Interested in working together or want to find out more?

If you too share our purpose of helping governments and their agencies build more resilient, secure, equitable and prosperous communities, then you should apply today. 

We Value Every Person and Every Voice:

We are committed to fostering, cultivating, and promoting a culture of diversity, equity and inclusion.

We are passionate about improving outcomes with First Peoples, working in collaboration with government and community sectors towards programs which focus on First Nations clients, consumers and communities.  We recognise the knowledge, insights and capabilities of First Peoples. Their strength, resilience and cultural competence are highly valued.

We know that an inclusive culture, and collective intelligence improves the decision-making processes and is critical to delivering exceptional outcomes for our clients and team. We encourage applications from those in marginalised and/or historically underrepresented communities within our workforce. Additionally, if you require any adjustments to the process, please let us know

Recruitment and Assessment Process:

Scyne’s approach to recruitment and selection is underpinned by key principles and expectations, ensuring we recruit and onboard a skilled and diverse workforce that is representative of the communities and organisations we serve. We ensure selection to roles is fair, with equal access provided, and appointments factor in but not limited to relative ability to fulfil the role, prior performance, potential and alignment with our values – taking unique experiences, perspectives, and contributions into consideration.

We carry out background checks on our people to ensure we have made a sound hiring decision and to protect the organisation and our clients from potential risk. If required, confirmation of a valid Commonwealth security clearance or the ability to obtain a Commonwealth security clearance.

At Scyne, we deeply value our recruitment partnerships. To ensure a clear and efficient process, we kindly request that all candidate submissions from search firms and recruiters are only made in alignment with a pre-existing, signed agreement for a specific position. Please note that any resumes submitted to Scyne for this position on an unsolicited basis, without a prior agreement, will not create any financial obligation for us. Consequently, we will not be liable for any fees or commissions should an unsolicited candidate be engaged, regardless of any conflicting terms or conditions you may have.