Construction Administrator - Hiring Fast

We are a successful boutique builder based in Melbourne’s North, specialising in high-end hospitality, commercial, and residential builds throughout Victoria. Our growing team and project portfolio require a skilled administrative all-rounder to oversee critical operational functions, ensuring efficient project processes.

Role Responsibilities

• Maintain project documents and correspondence, including client files, contracts, progress claims, variations, and other required documentation.
• Manage pre-site and on-site client portfolios.
• Prepare tender packages and coordinate trades for job cost estimating.
• Liaise with architects, clients, subcontractors, and suppliers to schedule, discuss, and resolve construction matters.
• Perform take-offs and order materials.
• Create workflows and complete tasks as they arise.
• Assist the construction team with site-related matters.
• Manage the company's social media account and website including content curation, liaise with project photographers, and improve external engagement.
• Review and improve processes and systems continuously, solve problems throughout the project lifecycle, and offer up the best solutions.
• Maintain high levels of detail and quality control.

About You

We are looking for someone who wants to be part of something special - helping to grow our business. The successful candidate will possess:

• Experience in pre-site administration, project coordination, or contract administration within the building and construction industry.
• Proficiency in administrative tasks, especially in Microsoft Office Suite (Project and Excel in particular).
• Ability to coordinate multiple projects simultaneously with the internal team, contractors, and clients.
• Desire to be part of a growing business, working autonomously in a small team, taking ownership of the role, and demonstrating reliability and a strong work ethic.

What’s In It for You?

• Option to work part-time (four days) or full-time (five days) per week, based at our Warehouse headquarters in Heidelberg West.
• Flexibility to work from home as desired, with some site visits, errands, and client/supplier interactions required.
• Permanent role within a collaborative team where you will be a key part of the decision-making process.
• Scope to shape the role around the individual