Contract Administrator - Muswellbrook

At Bouygues Construction Australia, we are dedicated to the design, construction, and delivery of nation shaping projects across civil infrastructure, engineering, and energy and services.
We have proudly been working in Australia for more than 25 years.
Our local experience in underpinned by significant global expertise and resourcing.

About the Role

The Contracts Administrator is responsible for preparing, reviewing, negotiating, and managing contracts to ensure compliance with company policies, legal requirements, and business objectives. This role supports internal teams and external stakeholders by maintaining accurate contract records, monitoring contract performance, and helping reduce contractual risk.

Key Responsabilities

• Prepare and issue tender package documentation


• Liaise with site teams to ensure timely recognition, notification and management of notices.


• Maintain register of notices


• Manage contracts in Maximo and Contracts register


• Understand and interpret scope of works for each subcontracted section of works and communicate to Project Team


• Ensure procurement schedules are developed to reflect delivery requirements


• Promptly attend to and manage claims/disputes and referral to Commercial Manager


• Ensure that insurances are in place, adequate and current for Sub Contracts


• Prepare tender documentation template from standard suite of contracts or as nominated by Head contract requirement. Ensure inclusion of Head contract requirements and conditions


• Assist in the preparation of the Subcontract tender documentation, tender, tender assessment, award and preparation of Subcontracts back to back or better terms than Head Contract.


• Assist in compiling project performance information to be incorporated into the relevant internal or external reports


• Provide accurate and up to date contract information and information on status with information of potential commercial impact on decisions

About You

• Degree in Construction Management, Engineering, Economics, Quantity Surveying, Law, Commerce or equivalent


• Post graduate qualifications e.g. graduate certificate, graduate diploma in Commerce, Accounting, Business, Construction, Property, Quantity Surveying, Law or other associated disciplines


• Relevant commercial administration experience in Accounting, Finance, Engineering, or associated disciplines


• Intermediate to advanced proficiency in relevant software packages such as Microsoft Suite (including Excel) and exposure to a contract management system (CRM)


• Experience with a variety of project values and complexity


• Understanding of document control experience in accordance with records management procedures 


• Interpret and apply relevant legislation/code on the project to prevent potential business exposure