Corporate Events Specialist

An exciting opportunity has become available to join the national Ray White Events team as the Corporate Events Specialist. This role supports the recognition of our best performers, multi-day conference programs and nationwide training sessions working across a range of events for network members across the Ray White Group.
There’s a reason Ray White is known for its world-class events and training. At the core of what drives the White family and wider group is recognising, supporting and upskilling our members - Ray White business owners, agents, property managers, administrators and our corporate teams. 
Working within a small team in our Brisbane office, as the Corporate Events Specialist you will be responsible for creating some of the Group’s most memorable moments and show stopping experiences.

Check out some of our events here including our signature event Connect - here.  

THE ROLE IN A NUTSHELL:
As a member of the Events Team, you will work with colleagues from Ray White corporate offices across Australia and New Zealand to assist in delivering several hundred events of varying sizes throughout the year. Exciting, this opportunity is perfectly timed to hit the ground running with our signature conference, Connect, taking place in August. It is set to be the biggest yet, with 3000 attendees already registered for an action packed three days. 
The job is not for the faint of heart; you’ll thrive under pressure and love juggling multiple tasks at a time to meet deadlines and satisfy varying stakeholders. In short, you’ll never be bored!
Specialising in our software platform, EventsAir, you will be responsible for the management and maintenance of the company’s internal training bookings as well as the sourcing of external venues for these sessions, the organisation of multiday conferences, incentive trips, and recognition celebrations. This role is a vital part of the team and will require you to be across many events at once, assisting the team in delivering all programs - anything from manning a registration desk to managing a running order, and everything in between! Your exemplary attention to detail will be paramount, as will a natural inclination towards a processed approach to your work.
Specifically, this will look like:

• Set up and management of events through conference booking software system (EventsAir)
• Building interactive websites and apps through EventsAir
• Booking training venues, lunch/dinner celebrations and multi day conferences
• Liaising with interstate teams and venues in delivery of events
• Producing name tags, attendee lists and other collateral for events
• Preparing bulk mail communication to the network (mail merge)
• Supporting the delivery and management of sponsorship partnerships 
• Assisting with coordination of marketing materials
• Assisting with budget tracking and reconciliation
• Liaising and confirming details with vendors and suppliers
• Timely response and follow up to enquiries from the network, through a shared general enquiries inbox
• Following up any outstanding items with internal and external stakeholders
• Onsite support at events (registration, name tags, signage, pack in/pack out  etc.)
• Out of hours assistance when required including weekends, early starts and late nights

• Minimum of 5 years full time experience in corporate events, corporate customer service or project management
• Intermediate level in Microsoft office products including PowerPoint, Excel and Word required
• Experience in using G Suite and EventsAir highly regarded
• Experience in using an email design tool (ie beefree or similar) highly regarded
• Successful completion of high school certificate or equivalent
• Tertiary qualifications in a relevant discipline highly regarded
• Living our values of Leadership, Integrity, Curiosity and Discipline
• Passion for customer service with high level communication ability
• Planning focused and detail oriented

• Someone positive, upbeat and who will bring a professional and proactive approach to their day
• Someone with excellent attention to detail and an understanding of why that is of great significance to the role - nothing gets past you!
• Excellent time management and prioritisation skills to keep the balls in the air, with a calm demeanour and adaptability to manage the unexpected
• Driven, committed and a team player with a can-do attitude
• Someone who can roll up their sleeves and get stuff done
• Passion to deliver the fun, energy filled, and unique events that wow guests

• Paid parental leave including 12 weeks top up benefits  + option of 1 month full pay, or superannuation contribution
• Access to the Together Wellbeing program 
• Access to discounts and partnerships e.g. travel, fitness 
• Employee referral program
• Leadership development programs, featuring world-class leaders 

Learn more about working for Ray White Corporate here: https://www.raywhite.com/join-the-family/work-for-head-office 
Hear why our average tenure is 5 years here: https://www.raywhite.com/join-the-family/work-for-head-office/our-people
We are the largest real estate group in Australasia with more than 1000 offices across Australia, New Zealand and Indonesia. Ray White was established in 1902 in regional Queensland and our network sold more than $74 billion worth of property and helped more than 200,000 families and businesses with their property ambitions in the last financial year. 

Please don’t be fooled by our size, we are still very much privately family-owned and led by the White family. We are also in the people business, not property. We are only as good as our people and we value our staff. Cultivating a culture in which our members feel safe, connected, motivated and supported is a key focus for us. Our wellbeing program ‘Together’ provides a way in which we can achieve this

The objective of the Together Wellbeing Program is for Ray White Group to protect, support and promote the mental health and wellbeing of all staff through workplace practices encouraging staff to take responsibility for their own wellbeing whilst also taking care of each other. It’s about building a community (both online and offline) across the entire group of businesses owned by the White family. 

Our team

We are a tight team of three, made up of the Head of Events and a fellow Event Specialist. While we might be small, we’re mighty! Although the scale of our output may seem large for a team of three, we have processes and systems in place to work efficiently and effectively to power through tasks. We’re joined by several hundred fellow Ray White corporate team members, including around 120 in our Brisbane office. On any given day, you could be working closely with any of our six state/country corporate teams, liaising with any of our 1000+ franchisees and their agents.