Department Secretary - Emergency

Your Role at St John of God Midland Hospital

You will be a highly organised and proactive professional providing exceptional secretarial and administrative support to the Emergency Department Medical Leadership Team.

You will help coordinate medical leave cover, which includes rostering relief staff and working closely with consultants responsible for Junior Medical Officer (JMO) rostering, as well as Heads of Department managing Consultant leave. You will play an important role in ensuring rosters are accurate, compliant, and well-communicated, contributing to the efficient operation of a busy Emergency Department.

Additionally, you will assist in maintaining Rostering Time & Attendance profiles for all Emergency Department Medical Practitioners, including making required adjustments to timesheets. This is an excellent opportunity for someone who thrives in a dynamic healthcare environment and is passionate about delivering high-quality administrative support.

This role is Fixed term fulltime for 12months

The position

• Proactively provide a high level of personal assistance, secretarial and clerical support to the Head of Department.

• Maintaining a directorate filing system to ensure safekeeping and archiving of documents

• Creating a welcoming and hospitable environment both personally and via telephone and written communication.

• Liaising with and maintaining effective and cooperative communication with Directors, Managers, Caregivers, Group Services Executive and external organisations.

• Meeting and greeting visitors to the Head of Department where appropriate

• All other reasonable duties as directed by the relevant Manager/Supervisor

You will have high level experience in an administrative role with excellent organisational and time management skills including the ability to organise tasks and set priorities, work effectively under pressure and meet multiple deadlines with minimal supervision.

To succeed you will have advanced word processing and computer literacy skills with experience using Microsoft Office suite. The ability to communicate effectively with internal and external stakeholders and maintain strict confidentiality is essential. Previous experience in medical roster management will be highly regarded.

Above all, people will be at the core of everything you do, committing to and supporting our Mission and Values.

We can offer you

• Salary (increase from 1st July 2026): $88,501 to $90,256 per annum, plus 12% superannuation

• A 12 month fixed term full -time position

• Salary packaging up to $18,550 on a range of benefits such as mortgage, rent, meal entertainment, holiday accommodation or other everyday living expenses as well as options to salary package benefits above the FBT cap on items such as:

  • Novated leasing 

  • work related expenses

  • self-education and

  • additional superannuation

• A healthy work-life balance through flexible work options, additional purchased leave & well-being programs

• Employee discount on St John of God Hospital & Medical Services and Private Health Insurance

• Employee support through our dedicated free Employee Assistance Program (EAP)

• Free on-site parking

• Access to fitness and wellbeing benefits through Fitness Passport

Applications will be reviewed throughout the advertising period and interviews conducted regularly – so apply today!

* All applicants are asked to submit a covering letter (of no more than two (2) pages) demonstrating how you meet the requirements of the role

For enquiries contact Amit Jaiswal, Head of Service on 08 9462 4245

Job closes - 16 June 2026

At St John of God Health Care, we celebrate diversity and warmly welcome applications from people of all backgrounds.

Our commitment is to create a safe and nurturing environment for all children and vulnerable individuals in our care and proactively take steps to protect them from abuse, ensuring their safety and well-being.

Our inclusive culture fosters an environment that is respectful and secure, welcoming and accessible, and unified through our diverse community.