District Administration Secretary - Rewarding Work

What’s on Offer

We strive to create a high-quality working life for our community of valued employees.   

Working with us provides:

• Access to a Rostered Day Off; 
• All roles can be worked flexibly but this may differ from role to role;
• Uniquely rewarding work in the service of the Victorian community; 
• Support for education, career and professional development; 
• Enterprise Agreement salary increases; 
• Novated lease options and superannuation salary sacrifice; 
• An unrivalled suite of physical and mental health and wellbeing support services; 
• Access to a sports voucher;  
• Discounted health insurance; 
• Corporate Clothing Allowance (conditions apply)
• Free gym access; 
• Close to Public Transport (Parliament)

About the Role

The District Administration Secretary (Permanent) is part of a dynamic team within the Central, South and East Operations District Administration Department and is responsible for coordinating and supporting District operational and community resilience activities and initiatives that will require liaising with internal and external stakeholders.

The District Administration Secretary provides executive assistance and secretarial support to the District ACFO including managing calendar and diary entries and events, tracking emails and other correspondence. 

Additionally, the incumbent will provide administrative support for meetings including agenda preparation, schedule meetings, catering requirements, minute taking, as well as following up action items, initiating action and liaising with senior management on meeting outcomes where required. A key function of this position is providing support to District Commanders and the District Business Manager, with word processing, organising meetings and conferences, diary management and handling routine enquiries from the public. 

What you will need to Succeed

Our ideal candidate will possess the following:

• Certificate of Business Administration or similar qualification or relevant experience.
• Intermediate competence in Microsoft Office that includes Outlook, Excel and Word.
• Strong analytical skills with demonstrated experience planning and coordinating within complex environments.
• Business writing skills advantageous.
• Sound interpersonal skills to communicate effectively with team members, managers and external stakeholders.
• Well-developed oral and written communication skills to obtain the cooperation of others to resolve administrative or operational issues.

Serving the Community, valuing teamwork, having integrity, showing respect and being accountable are core values at Fire Rescue Victoria (FRV). We are looking for candidates who are committed to upholding our organisational values and behaviours as they guide our work and shape our culture. 

About Us

FRV is a modern fire and rescue service that meets the needs of twenty-first century Victoria. FRV comprises of 4500 dedicated employees who serve and protect communities throughout Melbourne and Victoria’s major regional centres.

We value and respect workplace diversity and seek to build a workforce that is representative of the community we serve. We welcome applications from people of all ages, genders, cultural and linguistic backgrounds, religious beliefs, Aboriginal and Torres Strait Islander peoples, people with a disability and people who are diverse in gender and sexuality. 

How to Apply

Please apply via Seek by submitting a tailored cover letter and resume addressing the qualifications and work experience criteria listed. 

Applications will be reviewed when received and suitable candidates will be contacted for interview at that time.  You are encouraged to apply early to ensure you don’t miss this opportunity.

If you require any assistance or adjustments to fully participate in the recruitment and selection process, please contact Recruitment Business Partner Jamith Leong at [email protected]

Important Information

FRV’s standard practice is to appoint at the advertised salary level.

Applicants must be an Australian Citizen or Permanent Resident to apply for this position.

FRV is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees consistent with its obligations under the Occupational Health and Safety Act 2004 (Vic). Therefore, there is a requirement that all FRV employees be fully vaccinated (boosted) against COVID-19 in order to work for FRV outside of their place of residence.  

Prior to commencement of employment with FRV you will need to provide evidence that you are fully vaccinated (boosted) against COVID-19 or unable to be vaccinated against COVID-19.  

Acceptable evidence includes:

1. COVID-19 digital certificate or ATAGI exemption certificate (available via your myGov account).
2. Your immunisation history statement (available via your myGov account). 

Other documentation outside the above will not be accepted as evidence of having received your COVID-19 vaccination doses.