Events Coordinator

Do you thrive in fast-paced environments?
Are you passionate about creating memorable events that bring people together?
Do you want to be part of a team that is serving the local and global church?

Our Events team are currently looking for a part-time or full-time Events Coordinator to join the team for 4 months. This role will be responsible for supporting the execution of events including Staff Camp, Hillsong Conference, and supporting the preparation and execution of additional events and services.

Other aspects of this role include:

Conferences

• Responsible for the planning, coordination, and execution of Conference and special events, including (but not limited to):
  
  
  
  • Project Timeline
  
  
  • Logistical planning and outworking of various areas, including supply & resource management, bump in, bump out, logistics, operations
  
  
  • Working closely with venues and suppliers, ensuring all related information is delivered in a timely and professional manner
  
  
  • Work with suppliers & external companies, establishing, building, and maintaining relationships with them
  
  
  • Manage budgets for allocated areas, including tracking & payments. 
  
  
  • Coordinating with relevant departments
  
  
  
  

Staff Camp

• Responsible for the planning, coordination, and execution of Staff Camp and special events, including:
  
  
  
  • Travel for Interstate Staff
  
  
  • Oversee check-in procedure
  
  
  • Project Timeline
  
  
  • Budget Tracking
  
  
  • Payment Requests
  
  
  • Coordinating with relevant departments
  
  
  • Volunteer management & accommodation
  
  
  • Supply & resource management
  
  
  
  

Events Administration

• Attend meetings with relevant people to provide info required to outwork special events, Hillsong Conference, and Staff Camp


• Special Event supply orders and management (including storage)


• Special Events budget planning and management, including payment requests and monthly reconciliation of corporate cards.

Ideally, the successful candidate will bring:

• Event Management or similar qualification desirable (but not essential)


• Previous Event Coordination experience desirable


• Previous administration experience desirable


• Ability to develop and work with volunteers. 


• Demonstrated strong communication skills (written and oral).


• Strong computer skills in Microsoft Office (especially Word and Excel)


• Ability to liaise with all levels of management, people, and staff.


• Ability to meet deadlines.

If this interests you, we would love for you to apply today!

 Applications close: 27 April 2025, 11.59pm AEST

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