Events Coordinator - Permanent Role

The Company & The Role

Our client is a non-profit organisation within the membership body sector and are seeking an experienced Events Coordinator. In this role, you will play a key part in coordinating and delivering a diverse range of events across the organisation's calendar.

You will use your organisation, time-management and communication skills to work effectively with internal and external stakeholders, ensuring deadlines are completed on time and the desired outcomes of the event are achieved. You will work closely with the wider Events team and be a valued team-player, delivering smooth-running events to an excellent standard. You will be working a mix of large-scale conferences, to bespoke workshops.

To be successful, you will have at least three years' experience in the corporate events sector. This is a permanent, full-time opportunity.

Key Responsibilities

• Coordinate and maintain the organisation's rolling events calendar, ensuring all events are scheduled and promoted in a timely manner.
• Source and secure suitable venues, speakers, and sponsors, negotiating agreements within budget guidelines.
• Manage end-to-end event logistics, including venue setup, audiovisual coordination, catering, and the seamless delivery of online webinars and livestreams.
• Liaise with presenters to organise travel, accommodation, and presentation materials, ensuring they are fully prepared for each event.
• Develop event registration pages, manage attendee bookings, and oversee on-the-day registrations and housekeeping.
• Provide on-site and online event support, proactively troubleshooting and resolving issues as they arise.
• Monitor event budgets, prepare profit and loss statements, and track financial performance to ensure viability.
• Create post-event surveys, collate and analyse attendee feedback, and prepare reports on ROI, successes, and areas for improvement.
• Maintain a database of speakers, presenters, and potential event topics to ensure consistency and variety across the program.
• Assist in the delivery of a diverse program, from large-scale conferences and multi-day events to smaller, bespoke workshops.

Your Background

To be successful in this role you will:

• Have at least three years' experience working in a corporate events or conference coordination role.
• Bring proven experience coordinating large-scale corporate events, conferences and professional development programs.
• Demonstrate experience managing the end-to-end setup of events, from initial planning through to on-site delivery.
• Have the ability to develop and structure event programs, including coordinating agendas, sessions and timelines.
• Be confident liaising with speakers and presenters, managing communications, briefing materials and scheduling.
• Possess strong technical skills and the confidence to troubleshoot issues during webinars or online events.
• Have strong Excel skills, with experience using event management systems such as Cvent considered highly desirable.
• Be a confident, affable communicator with excellent written and verbal communication skills.
• Be comfortable with occasional travel and attending events outside standard business hours when required.
• Be an Australian citizen or permanent resident with full working rights.

Apply Today

Please send your resume by clicking on the apply button.

Reference Number: 06810-0013336838BS

This is a hybrid position.

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