Events Officer

DIRECTORATE:
Business, Growth & Community

CLASSIFICATION:
Grade E

SALARY:
A base salary of $78,454 pa with competency-based increments up to $91,007 + 12% employer contribution to superannuation

REPORTING TO:
Team Leader Events

EMPLOYMENT TYPE:
Permanent Full Time

THE POSITION:
As a member of the Events Team contribute to the inception, planning, co-ordination, implementation, and evaluation of Council Events including civic and community events, within a structured team framework, as well as assisting in the facilitation of external events on behalf of AlburyCity

KEY RESPONSIBILITIES:

• Ensure ongoing monitoring and implementation of Council's event policy, strategy and plan, including maintaining liaison and cooperation with other Council departments as required.
• Formulate, planning, arrangement and implementation of AlburyCity’s events portfolio
• Liaise and work closely with the Events Team and other AlburyCity staff to ensure maximum participation and quality service delivery
• Build partnerships with Government and community agencies and contribute to any approved regional event planning initiatives
• Implement funding received from external sources in accordance with the conditions of the grant.
• To conduct specific events in an independent and autonomous capacity as assigned within the team.
• Liaise with the Business & Lifestyle Marketing & Communications Team to develop media and promotional event strategies
• Liaise with all event stakeholders, particularly relating to use of public space, risk management, traffic management, advertising, planning and development
• Co-ordinate and utilise AlburyCity and community resources available for events such as service clubs and volunteer organisations in an effective manner, focusing on strong relationships and positive Council image
• Provide assistance for external organisers to facilitate events for the city and coordinate use of public open space
• Respond appropriately and promptly to all community requests.
• Prepare reports, permits, arrange & chair meetings and prepare evaluation material as required
• Raise purchase orders, goods receipts, and invoices associated with events.
• Operate programs/projects within the agreed budget and relevant Council policies
• Represent Council at appropriate forums dealing with events issues.
• Carry out administrative tasks for the efficient operation of events and maintain accurate records.
• Actively attract new events to the city.
• Perform other tasks or duties as directed by the Supervisor which are within the limits of the employee's skill, competence and training. 
• Observe requirements of the WHS Legislation, relevant to the job and adhere to AlburyCity Policies and Procedures regarding WHS. 
• Observe appropriate AlburyCity Policies and Procedures regarding day to day operations including Equal Employment Opportunity policies, AlburyCity's Dress Code and Standards Policy and AlburyCity's Code of Conduct.

KEY RELATIONSHIPS:

Internal

• Our People

External

• Our community

EMPLOYMENT CONDITIONS:

• Based on a 35 hour week, with actual days and times being to be negotiated with the supervisor.
• This position may involve work outside normal working hours. Additional hours over the standard 35 hours will attract a time in lieu arrangement or payment of overtime rates as agreed in advance with your supervisor.
• This position does not require you to wear a compulsory uniform, however you must follow the dress code requirements within the AlburyCity’s Our People Dress Code Standards. Our People are required to present a smart and professional image to the public at all times including when in public and when working remotely.
• This position involves working in a mix of environments including both indoor and outdoor. In addition to computer work, a moderate amount of physical activity may also be required, depending on the nature of the tasks undertaken. Appropriate WHS standards will be applied for all manual handing activity. A full functional and medical assessment will be carried out for this position.
• This position is subject to alcohol and other drug testing.
• This position is located at the AlburyCity Administration Building, 553 Kiewa Street, Albury with occasional visits to external sites/depots as required.

ESSENTIAL CRITERIA:

• Tertiary qualification in Events/Events Management or a related field
• Class C (standard) Driver's Licence (compulsory to have and maintain)

DESIRABLE CRITERIA:

• Extensive experience in event organisation or a related discipline

SPECIALIST KNOWLEDGE AND SKILLS:

• High level of knowledge and understanding of:
  • Event organisation
  • Community development principles
  • Promotion and marketing of events
  • Risk and WHS in regard to Events
  • Ability to collaborate on creative and design concepts and skills
  • Understanding of relevant protocols with regard to policy and procedure
• High level of computer literacy in the use of a variety of software applications including Adobe CS, MS Office Suite and web based CMS systems