Executive Administrator

About Us

Children’s Hospital Foundation funds cutting-edge equipment, vital research and on the ground support for kids with all illnesses, injuries and conditions, throughout Queensland and northern New South Wales. We identify and action gaps in funding and support right across the kids’ health landscape – the places left lacking but no less deserving.

Be the Difference 

Are you ready to be part of something special? It is an exciting time to join the Children’s Hospital Foundation as we embark on a period of transformation to achieve our ambitious five-year strategy. We aren’t just evolving; we are revolutionising how we make a difference to sick kids across Queensland.

We value who you are, not just your skillset. We are looking for people who purposeful, wholehearted, collaborative, curious and courageous. People who are prepared to lead from where they stand and who are excited to build it with us.   

We are shaking things up and transforming how we operate, how we raise funds and how we deliver the greatest impact for sick and injured children and young people across Queensland. 

If this sounds like something you would like to be a part of, then we want to meet you! 

The role

An opportunity has arisen within our Corporate Services team for an Executive Administrator. This is a full-time role and is based at our corporate offices in South Brisbane.

Reporting to the Chief Operating Officer, the Executive Administrator will play a pivotal role at the heart of our organisation, providing high-level support to the Executive Leadership Team while driving the smooth day-to-day running of our office operations. This is an opportunity to make a genuine impact by supporting structure, momentum and exceptional coordination.

In this diverse and hands-on role, you will keep senior leaders organised and well prepared by managing diaries, meetings, briefings, travel and correspondence, while also coordinating key meetings for Board and Committees.  You will help drive operational excellence through strong recordkeeping, dashboards, reporting support, streamlined procedures, and the effective management of office administration and finance tasks, including purchase orders and reconciliations.

Who are you?

• You are highly organised, proactive and adaptable, with the judgement to anticipate needs, and keep things moving in a fast-paced environment.


• You build trusted relationships with ease and communicate with warmth, professionalism and confidence across executives, Board members, colleagues and external stakeholders.


• You bring discretion, maturity and integrity to your work, with a calm and composed approach when handling sensitive information and competing priorities.


• You are a self-starter who enjoys working independently while also contributing positively to a collaborative, outcome-driven team.

Key criteria

To be successful in this role, you will possess the following:

• Proven experience providing high-level administrative support to senior executives, including calendar management, meeting coordination, workflow support, and the preparation of briefs and correspondence.


• Strong written and verbal communication skills, including the ability to prepare professional documents, agendas, minutes and correspondence, and engage effectively with a broad range of stakeholders.


• Demonstrated experience coordinating office operations, including facilities management, supplier relationships, security processes and general workplace administration.


• Experience maintaining accurate records, systems and documentation, with the ability to improve administrative processes and develop standard operating procedures.


• High-level proficiency in Microsoft Office, particularly Outlook, Word, Excel and PowerPoint, along with experience using SharePoint and productivity tools such as Copilot and Asana.


• Familiarity with finance administration processes, including purchase orders, reconciliations and related administrative support tasks.


• Exceptional organisational skills, with the ability to prioritise competing demands, coordinate multiple activities simultaneously, and maintain a high degree of accuracy and attention to detail.

What is our difference?

When you join the team, you’re not just doing another ‘job’. You are playing your part, bringing about real change, creating the difference every kid deserves. Our team is passionate, inclusive, fun and caring. You will also be able to access a range of benefits and programs to help you be the best version of you, including:

• A market-competitive salary package


• 3 bonus days of annual leave


• NFP salary packaging benefits


• Work/life balance through flexible and hybrid working


• Learning and development opportunities


• Free, confidential counselling and wellbeing support for you and your family


• Corporate health care plan


• Modern open plan office overlooking South Bank

How to apply

Select , complete the application form and upload your resume and a cover letter outlining your interest and suitability.

For a copy of the position description please click here and to learn more about the Children's Hospital Foundation please go to our website https://childrens.org.au/

Applications close COB Wednesday 4 June 2026, however, they will be reviewed during this time.

Please Note:

• If you require any adjustments to submit your application, please get in touch with us at [email protected].


• We welcome and actively encourage applications from Aboriginal and Torres Strait Islander people, culturally and linguistically diverse people, people living with a disability, the LGBTQI community, people with neurological differences, mature age workers, as well as parents and carers returning to the workforce.


• To be eligible for permanent employment within the Children’s Hospital Foundation you must be an Australian citizen or a permanent resident.


• The Children’s Hospital Foundation is committed to child safety. The Working with Children (Risk Management and Screening) Act 2000 requires that people who work with children in certain categories of employment undergo the ‘working with children’ check. All Foundation employees must be eligible for a Blue Suitability Card, issued by the Department of Justice and Attorney-General. The issue and maintenance of a positive suitability notice is a requirement for continued employment at the Foundation.