Executive & Operations Support Officer

Make an impact at the University of Wollongong (UOW) - a purpose driven institution ranked in the top 1% of universities globally.

About the Role
The Executive and Operations Support Officer provides high-level executive, administrative, and operational support to the Pro Vice-Chancellor (Research Infrastructure) and Director, Operations Research Infrastructure. The role supports the effective day-to-day operation of the Research Infrastructure Division through governance coordination, financial and procurement administration, stakeholder engagement, facilities management, and business systems support. Working across a diverse range of stakeholders, the position helps deliver efficient, customer-focused services that support UOW's world-class research infrastructure.

Key responsibilities:

• Provide executive and administrative support, including coordinating priorities, meetings, and communications. 
• Support governance activities through committee administration, reporting, and stakeholder engagement. 
• Manage financial, procurement, HR, and business administration processes. 
• Coordinate facilities, operational logistics, and building services to ensure a safe and efficient environment.
   

About the Team
The Research Infrastructure Division sits within the Office of the Deputy Vice-Chancellor (Research and Innovation) and provides strategic oversight of UOW's major research facilities and infrastructure. The team works collaboratively with researchers, professional staff, students, industry partners, and external stakeholders to support world-class research and innovation outcomes.

What You’ll Bring

• Experience providing executive and administrative support in a complex environment. 
• Strong organisational skills with the ability to coordinate competing priorities and operational activities. 
• Experience in financial, procurement, and HR administration. 
• Proficiency in Microsoft 365 and business systems, including document and records management platforms. 
• Excellent communication skills, with the ability to build relationships and maintain confidentiality.
   

Why Join UOW

• Competitive salary package including 17% superannuation35-hour full-time work week supporting greater balance and flexibility
• Flexible working arrangements and family-friendly policies
• Generous leave entitlements including additional concession days over the Christmas–New Year period
• Purchased leave options to provide greater flexibility throughout the year
• Ongoing professional development and clear career progression opportunities
   

Role Details

• Employment type: Permanent/Continuing | Full-time appointable 
• Level 5 | Salary $85,682 - $96,898 + 17% Superannuation.
• Position Description
• Location: Campus
• Valid Australian work rights required.  Visa sponsorship is not available.
• This position is not suitable for remote work in accordance with the UOW Remote Working Guidelines.
   

How to Apply
Click on the ‘Apply Now’ button at the bottom of the advertisement. You’ll be prompted to respond to a selection criteria questionnaire as part of the application process. Please also attach your CV to your application.

For further information about this position, please contact Heath Ecroyd, Interim Pro Vice-Chancellor (Research Infrastructure) on + 61 2 4221 3443.

Closing Date: Wednesday 5 August 2026, 11:55pm

Equity, Diversity & Inclusion
The University of Wollongong is committed to fostering an inclusive and equitable workplace where diversity is valued, respected and celebrated.  We strive to create a workplace that reflects the communities we serve, removes barriers to participation, and provides equitable opportunities for staff to reach their full potential. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people of all gender identities and sexual orientations, people from culturally and linguistically diverse backgrounds, people with disability, and those with caring or family responsibilities.

As required by federal legislation, prospective employees are required to declare whether they have been investigated for an allegation of Gender based Violence or determined to have engaged in conduct that constitutes Gender based Violence, during their previous employment, or otherwise in a legal process. Any such declaration will be included in the University’s employment screening processes and will be treated with the strictest confidence and in compliance with all privacy legislation.