Executive Assistant

Join the team at Elite Hair Clinic – Sydney’s fastest-growing hair restoration clinic.

Are you a highly organised and proactive professional looking for a dynamic role in a fast-growing healthcare environment?
 

Elite Hair Clinic seeks an experienced Executive Assistant to support our Medical Director, doctors and leadership team. A new role for the business - we're looking for an admin gun to take charge and guide the team through our admin challenges.   
 

As a trusted right-hand, you’ll ensure the smooth running of our operations while contributing to our mission of transforming lives through hair restoration.

 

Key Responsibilities

• Provide executive support to the Medical Director and team, including managing calendars, scheduling consultations, and coordinating meetings.
• Support day-to-day clinic operations and assist in project management tasks.
• Patient procedure bookings
• Stock orders 
• Act as the primary point of contact for patients regarding their procedure. 
• Prepare, review, and manage confidential correspondence, reports, and presentations.
• Liaise with staff, patients, and suppliers to ensure smooth communication and operations.
• Manage and prioritise tasks to meet tight deadlines in a fast-paced environment.
• Ongoing patient management and prospecting. 
   

Skills & Experience

• Proven experience as an Executive Assistant or in a similar administrative role.
• Exceptional organisational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and calendar management tools. Experience with CRM management is a plus.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion and professionalism.
• Proactive mindset with strong problem-solving skills.
• Healthcare or clinic experience is a plus but not essential.

Why Join Us?

• Be part of a supportive and passionate team at Sydney’s fastest-growing hair restoration clinic.
• Enjoy opportunities for professional development and growth.
• Make a real impact by contributing to life-changing outcomes for our clients.

If you’re a driven and reliable professional ready to take on a rewarding challenge, we’d love to hear from you!