Executive Assistant

Supporting millions of Aussies since 1988 with low fees and competitive long-term performance. Profits back to members, not shareholders

Closing date: 20th June 2025

Please note Rest does not accept speculative resumes from recruitment agencies 

Rest will review applications prior to the closing date and may close the role earlier 

• EA to the Chief Investment Officer of one of Australia's largest Superfunds.

• Hybrid and flexible working - ideally 3-4 days in our Circular Quay office. 

• Permanent Position

Established in 1988, Rest is one of Australia’s largest profit-to-member superannuation funds.

We support nearly two million members, with around $86 billion of funds under management and are recognised as a responsible investment leader*. We believe when members understand and engage with their super, they’re more likely to get a better retirement outcome.

Everything we do at Rest is underpinned by our values and behaviours, we want to Be Daring, Keep it Simple, Take Action and Have Grit. To put it simply we want our people to thrive and love the work they do.

The primary function of this role will be providing high-level executive support to the Chief Investment Officer (CIO).

Responsibilities:

• Monitoring actions and outcomes arising from correspondence and meetings and identifying opportunities to make information available at the right time to support the CIO.
• Manage the CIO's office, including travel arrangements, expenses, and invoices.
• Prepare for meetings by gathering relevant background information and briefings from business SMEs or through independent research.
• Attend Management Investment Committee (MIC) and other key meetings as requested, maintaining notes and monitoring actions.
• Serve as the primary point of contact for the CIO's office with the Board, strategic investment managers, and key stakeholders.
• Ensure timely completion of all investment reporting requirements and escalate issues to the CIO as needed.
• Support various CIO office initiatives, including Leadership Team activities, internal communications, and investments offsite.
• Contribute to building an effective and cohesive Investment Administration group, setting a leading example for behavioural standards within the organisation.

• Proven experience in administrative support of a C level leader.
• Extensive experience managing leaders’ diaries and inbox.
• Experience in superannuation, financial services, insurance, or professional services highly desirable
• Tech savvy operator, comfortable working with Microsoft Office, iPhone /iPad, Microsoft Teams, V/C in meeting rooms, facilitating hybrid meetings. 
• Communication and interpersonal sensitivity and discretion
• Stakeholder management and influencing skills
• Demonstrated experience with planning and organising, coupled with high attention to detail.
• Self-motivated, responsible, committed and proactive.
• Comfortable and effective in dealing with all levels of people.
• Demonstrated experience with planning and organising, coupled with high attention to detail
• Commercial awareness

Our benefits have been designed so you can tailor your experience with us and include:

• Personal and professional development opportunities 
• Hybrid working 
• Purchase leave scheme and gender neutral 16 weeks paid parental leave 
• Super Contribution Continuation for 12 Months of parental leave 
• Linkedin Learning 
• Income Protection Insurance 
• Rest Excellence awards (peer recognition awards based on Rest’s values and behaviours) 
• Rest Stops - meeting free breaks 

If you share our values, believe you can help make a difference for our members and want to be part of a leading superannuation fund with a Super culture, please click Apply Now.

Rest is committed to creating a flexible work environment and culture that embraces diversity, equity, and inclusion - where people feel welcome, safe to be themselves and inspired to do their best.

We value the different backgrounds, lived experiences and abilities our diverse team brings. We welcome and encourage applications from candidates of all ages, cultural backgrounds, faiths, gender identities, sexual orientations and thinking styles. This includes people with disability, neurodiverse individuals, Aboriginal & Torres Strait Islander peoples and those with disrupted work history due to career or other breaks.

Please note only people with the right to work in Australia will be considered.

*Funds under management as at 30 June 2024. Rest is recognised as a Responsible Investment Leader by the Responsible Investment Association Australia (RIAA) in its Responsible Investment Benchmark Report 2022.