Executive Assistant

{"description": " Job description

Executive Assistant - Professional Services

• Executive Assistant to Senior Leader, a high-trust, hands-on role within a growing professional services environment
• Right-hand support managing priorities, streamlining workflows, and coordinating both internal and client-facing activities
• Up to $150K package with flexible full-time or part-time options in a central Sydney CBD location

The Opportunity
An established and growing professional services firm is seeking an experienced Executive Assistant to support a senior leader with a busy and evolving portfolio. This is a hands-on, high-trust role where you'll act as a true right-hand, helping to manage priorities, streamline workflows, and ensure both internal and client-facing matters are handled efficiently. You'll be working within a collaborative environment, alongside a broader administration team, with scope to expand your responsibilities over time.

Key responsibilities include:

• Managing a high-volume inbox, drafting responses, and ensuring timely follow-ups
• Coordinating meetings and maintaining an organised, prioritised workflow
• Acting as a key point of contact for clients, ensuring a high level of service and responsiveness
• Supporting billing processes, including WIP management and invoice coordination
• Assisting with timesheet preparation and ensuring accuracy ahead of review
• Monitoring deadlines and managing compliance-related workflows
• Coordinating tasks across internal teams to keep work progressing smoothly
• Identifying opportunities to improve processes and drive efficiencies

About You

• Extensive experience in an EA role, ideally within a professional or corporate setting
• Strong organisational skills with the ability to juggle competing priorities
• Sound judgement and the ability to work proactively without constant direction
• A calm and adaptable approach under pressure
• Strong systems skills and confidence learning new tools
• Proactive, reliable, and solutions-oriented, a strong communicator who builds relationships with ease
• Comfortable taking ownership and seeing tasks through to completion, resilient, with a positive attitude

What's on Offer

• Competitive salary package
• Flexible working arrangements, including hybrid options
• Part-time flexibility across five days if required
• Ongoing learning and development opportunities
• Supportive and collaborative team culture
• Convenient CBD location close to public transport
• Business casual dress environment

If you're looking for a role where you can add real value and work closely with senior leadership, we'd love to hear from you, please apply now or send your resume to [email protected]", "salary_raw": "Row(double=None, string='USD 120,000.00 - 150,000.00 per year')"}